Clinical Supply Coordinator

Clinical Supply Coordinator

Apply locations: São Paulo, Brazil; Mexico City, Mexico; Buenos Aires, Argentina

Time type: Full time

Posted on: Posted 2 Days Ago

Job requisition id: R1469512

The Clinical Supply Coordinator provides support to the Clinical Trial Supplies team to support the on-time delivery of supplies (Investigational Medicinal Products and Non-Investigational Medicinal Products) to clinical sites for established clinical trials contracted to IQVIA. This is achieved through supporting the Associate Clinical Supply Chain Manager or Clinical Supply Chain Manager with effective inventory monitoring, ongoing forecasting of drug demand, initiation and delivery of packaging campaigns and a strong distribution strategy. The Clinical Supply Coordinator will ensure quality compliance, file documentation according to regulatory requirements, manage some finance aspects, and general coordination of meetings, communications, tracking, and inbox monitoring.

Essential Functions

1. Ability to work independently and proactively to ensure that the supply of all trial materials is delivered to the right place at the right time.
2. Support maintenance of demand forecasts and packaging plans so that packed clinical supplies are readily available in accordance with the project requirements.
3. Assist in planning and paperwork for packaging campaigns with the assigned vendor and provide support to ensure on-time delivery.
4. Manage vendor Work Order, Change Order and Purchase Order progression upon Clinical Supply Chain Manager approval to move forward with quote.
5. Monitor, and where necessary, update study assigned Interactive Response Technology (IRT) systems to ensure study inventory is effectively managed.
6. Support the Clinical Supply Chain Manager with the execution of a clinical supply plan.
7. Provide ongoing budget tracking activities so that projects are run efficiently and in accordance with client approved quotations.
8. Provide administration support to the Clinical Trial Supplies team where required.
9. Participate in client and vendor related meetings where necessary to discuss Clinical Supply Chain topics or status updates.
10. Remain up to date in all GxP and regulatory requirements applicable to the role.
11. Maintain 100% compliance on all assigned training and apply learnings to everyday practice.
12. SOP, Project Instruction, Work Instruction creation and updates.
13. Monitor shared mailboxes.
14. Second person verification checks for specified processes.
15. Manage communications between vendor and IQVIA where applicable including capture of meeting minutes etc.
16. Provide administration to support Clinical Supply Chain Manager with Temperature Excursions reported to the IQVIA Clinical Trial Supplies team.
17. Be responsible for and a subject matter expert in the IQVIA resource hours reporting process (EAC).

Education

Education Level: High School Diploma or equivalent.

Additional Work Experience

Typically requires 0 - 2 years of prior relevant experience.

0-2 Years related industry experience in Clinical Trials or Pharmacy (Preferred not essential).

0-2 Years related experience in Clinical Supplies – this could be from Supply Chain, Packaging, Distribution or IRT functions (Preferred not essential).

Skills and Abilities

1. Demonstrated project management skills.
2. Ability to build strong customer relationships.
3. Proficient in English written and verbal communication skills.
4. Proficient in Microsoft Office (Word, Excel, PowerPoint etc.).
5. Demonstrated problem-solving skills.

About Us

IQVIA is a leading global provider of clinical research services, commercial insights, and healthcare intelligence to the life sciences and healthcare industries. We create connections that accelerate the development and commercialization of innovative medical treatments. Everything we do is part of a journey to improve patient outcomes and population health worldwide.

To get there, we seek out diverse talent with curious minds and a relentless commitment to innovation and impact. No matter your role, everyone at IQVIA contributes to our shared goal of helping customers improve the lives of patients everywhere. Thank you for your interest in growing your career with us.