Business Systems Security Administrator

Colorado School of Mines

Colorado School of Mines is a public R1 research university focused on science and engineering, producing the talent, knowledge and innovations to serve industry and benefit society – all to create a more prosperous future.

The Business Systems and Functional Support team provides critical support to the mission by delivering comprehensive support for our business systems that includes Workday, Cashnet, and Contract Research System. The BSFS team supports our stakeholders in Finance, Bursar, Procurement, Accounting, Budget, Payroll, Human Resources and the Office of Research Administration.

The Business Systems Security Administrator reports directly to the Director of Business Systems and Functional Support and is responsible for defining and establishing a sustainable and scalable approach to how we maintain and govern our Workday system to ensure we have the framework and business controls in place to mitigate risk and preserve the integrity of the data, business processes and system. This role will be key in implementing position-based security at Mines.

This is a professional position that requires critical thinking and strong analytical skills. The Business Systems Security Administrator must be able to work independently, research and resolve issues, strategically analyze complex security configuration needs, consistently review processes and procedures, make recommendations for improvements, and develop and deliver training to campus partners. Knowledge and understanding of when to apply any specific security configuration is critical. The ideal candidate enjoys working with complex security requirements and collaborating with others to resolve unique challenges.

This role serves as a critical link between the Finance Administration and Operations departments. Acting as a bridge for communication, collaboration, and implementation of policies, procedures, and initiatives. This role will be liaison with stakeholders and plays a pivotal role in ensuring that Colorado School of Mines strategies are effectively integrated into various business units, promoting a positive and cohesive work environment.

This position is hybrid in Colorado. The successful candidate will maintain a campus presence at least weekly in Golden, Colorado.

Visa sponsorship is not available for this position.

This posting may be used to fill more than one position based on business need.

Primary Responsibilities

Configuration and Problem Diagnostics

• Serve as Workday and other Business Systems security administrator, with a deep acumen of Workday’s security framework and cross platform business processes.
• Overall Security architecture and governance across the Workday platform (HCM, Compensation, Payroll, Time Tracking and Recruiting, Talent and performance and Finance), and other systems.
• Configure, maintain and advise on security within Workday including domain security policies, roles, and role assignments.
• Conduct in-depth analysis and research to problems using the Workday Admin guides, Workday Community and colleagues.
• Create and update security policies, domains, segmented security, role-based/user-based roles.
• Respond to audit requests and security-based inquiries.
• Define security governance and controls based on data privacy and security best practices.
• Identify opportunities for operational efficiencies and improvements to security design.
• Respond to campus security requests through our ticket management system.
• Perform audits on system roles and access logs to ensure accuracy.
• Provide security design recommendations to business partners and senior leaders.
• Provide oversight by auditing our security environment.

Collaboration

• Lead large scale projects such as transitioning Mines from user based security to Position based security.
• Establish and maintain effective communication channels between Data Stewards, the Business Systems and Function Support team and different departments, teams, or business units.
• Act as the point of contact for employees and managers seeking HCM, Finance and Payroll, guidance, or support regarding security.
• Collaborate with department heads and managers to understand their specific HR, Finance, Payroll and Department needs and challenges.
• Conduct training sessions to help users understand and effectively utilize technology resources.
• Collaborate with other IT teams to escalate and resolve complex technical issues.

Documentation and Knowledge Base

• Create comprehensive documentation of system changes in our document library that includes a security dictionary and index.
• Document each customer interaction, including the issue, resolution, and any additional information.
• Maintain detailed records of user interactions, technical issues, and solutions provided.
• Contribute to the development and maintenance of a knowledge base to facilitate quicker issue resolution.

Minimum Qualifications

• Bachelor’s degree in related field
• Five or more years of relevant technical experience
• Three or more years of experience in Workday
• Hands on Workday Security configuration experience
• An Agile mindset with a drive toward delivering value through continuous improvements aligned to business needs
• Demonstrated analytical, decision making and problem-solving skills

Salary and Benefits

$88,300 - $95,000 annual salary

How to Apply

Applicants must complete an online application and upload a resume or CV and cover letter.

Candidates must be currently authorized to work in the United States.

Successful Completion of a Background Investigation is Required for this Position.