Administrative Assistant

We are ARVORE, a startup in the virtual reality content creation scene.

ARVORE is looking to hire a technically adept, creative individual to complement our team. You will have the opportunity to work on innovative immersive and narrative-driven XR experiences, iterating and prototyping with a high level of creative freedom and with the opportunity to guide the direction of some of these endeavors.

Our process emphasizes teamwork, agility, and multidisciplinarity. We are looking for a passionate and self-motivated person with a positive attitude and a genuine team player, who likes to share knowledge and is open to learning from others. We embrace problem solvers who aren't afraid to experiment and fail and are ready to create something new.

• You will have the opportunity to work in a highly innovative and state-of-the-art environment and transform the way people communicate and tell stories
• We are at a sufficiently early-stage level that you can meaningfully contribute, but at a nicely established situation, where our largest chances to fail are behind us

JOB DESCRIPTION

WORKING SCHEDULE: Dedicated (hybrid with flexible in-person schedule)

The role requires a self-starter, who is able to work autonomously driving projects and tasks within the Finance and Legal team (FLT) in Brazil and the US, and cross-functionally with other areas of the company. You will master information processes and be able to effectively support our decision-making process and long term strategy.

MAIN CROSS-FUNCTIONAL ACTIVITIES:

• Collect, organize, and accurately input data into our systems, covering information from various departments like Finance, Human Resources, Marketing and Production;
• Keep the database updated and review it frequently to ensure data integrity and consistency;
• Keep all sources of information organized, physical or digital;
• Collaborate with Finance and HR teams to ensure all relevant information is accessible and well-organized;
• Create reports and provide administrative support to teams when needed;
• Contribute to improving administrative processes and workflows;
• Ensure confidentiality and security of the entered and stored data.

REPORTING:

• Directly to the Head of Control and Report (CR)

SUCCESSFUL CANDIDATES TEND TO:

• Demonstrate intellectual curiosity and accountability
• Be a self-starter, welcome collaboration and relationship-building
• Communicate clearly and concisely
• Analyze problems rigorously and in an organized manner
• Hold themselves and others to high standards

REQUIREMENTS:

• Bachelor’s degree, complete or in progress (Administration, Economics, Accounting, or related fields);
• Previous experience in administrative or data processing roles (is a plus);
• Advanced English (will be used for reporting and communication with other departments, including international ones);
• Proficiency with spreadsheet tools. This is mandatory and will be checked during the selection process;
• Strong organizational skills, attention to detail, and proactivity;
• Good communication and interpersonal skills for effective teamwork.