Administrative Assistant jobs in United States

A Progressive organization based in Sandton specializing in ERP systems and debit order collections. They are dedicated to offering superior business solutions to their diverse client base. They are currently seeking a talented and detail-oriented Administrator & Office Manager to support the day-to-day operations. The successful candidate will initially be employed on a three-month contract with the potential for permanent appointment based on performance and the achievement of set KPIs.

1. Client Relations
   1. Client Management
   2. Vet new client applications and prepare relevant service agreements
   3. Upload all client documentation to DocFox and follow risk assessment reporting and execute updates mandated by FIC
2. Client Services
   1. Process client cancellations and update client records as needed
3. Administration
   1. Record SOPs, provide SOP training, update and manage SOP repository, ensure review intervals are complete and recorded
4. Debt Management
   1. Follow up on outstanding accounts and establish payment arrangements
   2. Allocate EFT payments from bank statements to client accounts
   3. Prepare and submit weekly and monthly statements to clients
5. Banking Activities
   1. Perform account verifications and beneficiary setups
   2. Maintain account names
   3. Maintain account retainer balances
   4. Conduct ten (10) cold calls per day to schedule introduction meetings / update database
6. Order Processing
   1. Manage hardware orders including client invoicing and supplier coordination
   2. Perform quality checks and arrange courier services
7. Inventory Management
   1. Oversee stock control and maintain accurate records
8. Human Resources
   1. Post job positions when required / work with recruiters
   2. Conduct initial interviews with shortlisted candidates
   3. Manage leave records, monitor attendance, and issue warnings as directed by management
   4. Maintain training records, organize training sessions
9. Reporting & Compliance
   1. Compile and submit weekly and monthly activity reports to management
   2. Maintain a FIC-compliant reporting system and file necessary reports
10. Office Management & Executive Assistance
    1. Manage the Managing Director's calls, messages, and schedule
    2. Coordinate and schedule meetings and appointments
    3. Organize and maintain company documentation
    4. Ensure a tidy, well-stocked office environment
    5. Collaborate with vendors and service providers as needed

1. Education & Experience
   1. Minimum of five (5) years working experience
   2. Prior bookkeeping experience is advantageous
   3. Intermediate-level proficiency in Excel and Word
   4. Familiarity with basic accounting principles
   5. Competence in filing and document management
2. Soft Skills
   1. Excellent time-management and organizational abilities
   2. Strong interpersonal and communication skills
   3. Goal-oriented with proven problem-solving capabilities
   4. Positive, trustworthy, and self-motivated outlook
3. Additional Requirements
   1. Valid driver's license and reliable personal transport

Salary : R15000 - R20000 per month

Performance Bonus : R2000 (weekly performance-based)

Employment Type : Three-Month Contract (with potential for permanent placement)

Monday to Thursday : 8:00 AM - 5:00 PM

Friday : 8:00 AM - 4:00 PM