Assistant Manager jobs in Malaysia

In charge of the group’s investment lands, completed factories and shop lots, ensuring they are well-maintained, compliant, and generating optimal returns.

You will act as the key liaison between tenants, contractors, internal departments, and external authorities to deliver a seamless and professional property management experience

• Tenancy Agreement management
  • Preparation of new tenancy agreement and renewal letters
  • Conduct move-in and move-out inspection and preparation of handover related documentation for signature by tenant and landlord
  • Alert the management three months before expiry of tenancy
• Tenant & Stakeholder Relations
  • In charge of written correspondences / documentation with tenant
  • Act as the main point of contact for tenants, addressing inquiries, concerns, and maintenance requests promptly and professionally.
  • Conduct monthly property inspections to ensure compliance with tenancy agreements, building rules, and safety standards.
  • Liaise and coordinate with various stakeholders (tenants, contractors, internal departments) to facilitate defect rectifications.
• Maintenance & Contractor Management
  • Proactively plan, schedule, and oversee all repairs, service, and preventative maintenance work.
  • Source, evaluate, and manage relationships with contractors and vendors, including obtaining and comparing quotations to ensure cost-effectiveness and quality.
  • Supervise and verify all work performed by contractors to ensure it meets agreed-upon standards, timelines, and budgets.
• Policies and Procedures
  • Establish, implement and update written policies, practices, procedures, SOPs, templates, checklists, etc.
  • Monitor to ensure compliance to approved policies and procedures
• Reporting
  • Prepare and submit clear, concise, and timely reports to Management, including weekly defect progress updates and monthly portfolio performance summaries (covering inspections, maintenance status, and tenancy issues).
  • Maintain accurate and up-to-date records for all properties, including tenancy agreements, inspection reports, contractor contracts, and compliance certificates.
  • Provide timely reports to the Management including any safety, personnel, process or maintenance issues that have occurred.
  • Manage the safekeeping of company information and documents.
  • Retain historical records by designing a filing and retrieval system and keeping past and current records.
• Perform any other duties as and when assigned by your superior

• Possess any Professional certificate, Diploma or Degree in relevant field
• Experience in Property Development & Liaison with Authorities will be advantaged
• Energetics / dynamics
• Strong interpersonal skill and negotiation skills
• Good in time management, organising and strong in analytical skill
• Able to meet tight deadlines and work independently.
• Good in Microsoft software - excel and power point.