Executive Assistant

Global Commissioning; Whitstable; On-site; GBP 30,000 - 50,000

Job description

Job Title: Executive Assistant

Location: Whitstable, Kent

Department: Executive Support

Reports To: Chief People Officer (CPO)

Position Overview

We are seeking a highly organised, professional, and proactive Executive Assistant to support the Chief People Officer, Chief Financial Officer, and Chief Executive Officer in a dynamic, fast-paced global commissioning company. The successful candidate will provide high-level administrative support while managing sensitive and confidential information. This role involves coordinating executive schedules, booking client events, and facilitating corporate board meetings.

Key Responsibilities

Executive Support:

• Manage and prioritise the daily schedules and calendars for the CPO, CFO, and CEO, ensuring optimal time management and coordination of activities.
• Organise and prepare materials for meetings, ensuring all required documents and presentations are ready for executive reviews.
• Provide executive-level administrative support, including managing emails, phone calls, and correspondence for the leadership team.
• Handle confidential and sensitive information with the utmost discretion and professionalism.

Client Event Coordination:

• Plan and organise client events, including logistics, venue selection, catering, and attendee management.
• Collaborate with internal teams to ensure seamless execution of events that align with the company’s strategic goals.
• Assist with event-related preparations, such as compiling guest lists, managing RSVPs, and ensuring event details are communicated clearly to all involved.

Corporate Board Meetings:

• Coordinate and schedule corporate board meetings, ensuring all logistics, agendas, and documents are in place.
• Attend board meetings to take minutes, track action items, and ensure follow-up.
• Communicate effectively with senior leadership and stakeholders to ensure key decisions are documented and executed.

General Administrative Duties:

• Prepare, proofread, and edit correspondence, reports, and presentations for the executive team.
• Maintain an organised filing system for electronic records.

Qualifications

• Proven experience as an Executive Assistant or in a similar role, ideally supporting C-level executives.
• Strong organisational skills and attention to detail, with the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills.
• Ability to handle confidential and sensitive information with discretion.
• Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software tools.
• Professional demeanour, with the ability to interact with senior leaders and external stakeholders.
• Ability to work independently and as part of a collaborative team.
• A proactive, solutions-focused approach with a strong sense of initiative.

Working Conditions

• This is a full-time position based in Whitstable, Kent.
• Hours: Monday to Thursday, 8:00 am to 5:00 pm; Friday, 8:30 am to 4:00 pm (with a one-hour lunch break).

Why Join Us

• Be part of a dynamic and growing global commissioning company.
• Opportunity to work closely with senior executives in a fast-paced, collaborative environment.
• Competitive salary and benefits package.
• Professional development and career growth opportunities.