Executive Assistant

ENGINEERINGUK; City Of London; Hybrid; GBP 30,000 - 60,000

Job description

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London Business School are thrilled to be looking for an organised and collaborative Executive Assistant to support the Associate Dean of Degree Education on a fixed-term basis. You will be the key right hand manager, supporting them in their work of advancing London Business School's ambition.

This demanding role requires the establishment of excellent working relationships with the Associate Dean, the senior leadership teams, high level internal and external stakeholders and important school influencers to help fulfil their objectives.

This role will require juggling multiple projects with complex stakeholders that cross both the Associate Dean's office, to move forward with multiple initiatives in a fast paced environment where communication, accuracy, and thinking on ones feet are critical.

Please note this is a fixed-term contract until May 2026.

Main Responsibilities

• Be a robust gatekeeper and pro-active manager of the Associate Dean's (AD) time, correspondence and travel.
• Accurate and effective diary and email management; using judgment to manage and prioritise their schedule ensuring important conflicts or issues are flagged.
• Project management lead or participation in key events including high visibility events. Preparing project plans and agreeing responsibility with the AD at the outset. All aspects of planning and execution will be well organised with wide input from across team and across key areas of the School.
• Providing team day-to-day operations support (e.g. onboarding, team meetings, away days, and other Degree Education wide events).
• Responsible for minute taking, event planning inclusive of town halls, sending email comms, booking travel, and other ad hoc tasks such as booking lunches and ordering catering.

Who we are looking for

• Experience of supporting senior executives required, adapting to their ways of working.
• Excellent organisational skills and meticulous attention to detail.
• Proven strong organisational skills.
• A clear communicator who excels at relationship management.
• Strong project planning and management skills with experience of leading and managing multiple projects at once.
• Experience with Outlook, Excel, PowerPoint and Word to an advanced level.
• Proven ability to appropriately deal with confidential information.
• Experience in higher education or corporate environment (preferred).

Why London Business School

London Business School; a global and vibrant business community based in two of the world's most dynamic cities, London and Dubai. It's where extraordinary minds and diverse perspectives connect, to have a profound impact on the way the world does business and the way business impacts the world. We offer best in class hybrid learning to our students and participants, whilst creating a flexible, supportive and dynamic working environment for our people to excel in, whatever their location.

What you can expect from us

• Generous annual leave of 27 days plus extra between Christmas and New Year
• Generous pension package, 14.5% employer contribution (in return for employee enrolment and contribution)
• Free onsite gym and swimming pool
• Amazing range of professional development to support your career path
• Enhanced cycle to work scheme
• Wellbeing offering to support your physical, mental and financial health
• Up to 5 days paid emergency leave for staff who have caring responsibilities for a family member, dependent or friend who is ill.

All enjoyed in a Smart (hybrid) Working environment so we're looking forward to discussing how, where and when you might work best to deliver in your new role.

Our commitment to driving inclusion and belonging

We are a globally reaching institution, committed to creating tangible and sustainable change in driving inclusion & belonging within our School, education and society at large. We are dedicated to creating an environment where everyone in our community feels they belong and thrive. This is a key school priority, and we want everyone who joins LBS to feel respected, welcomed, and heard.

Candidates needing sponsorship should assess their eligibility for a Certificate of Sponsorship by evaluating their circumstances against the relevant criteria before applying.

Please note we start screening CVs and interviewing candidates from the start of a campaign. A successful candidate could progress to offer before the advertised closing date. We encourage you to apply as soon as possible if you are interested in any roles.

Closing date: 15th April 2025