Administrative assistant

Dezeen Limited; London; On-site; GBP 25,000 - 35,000

Job description

XUL Architecture is hiring an administrative assistant to join its team in London.

About us

XUL Architecture is an innovative practice dedicated to crafting spaces that enhance well-being and functionality through the principles of neuroarchitecture. Our commitment to understanding how the built environment impacts the brain and behaviour sets us apart, and we strive to create designs that enrich lives. We’re growing and are seeking an enthusiastic administrative assistant who shares our vision and is eager to build a long-term career with us.

Role overview

As an administrative assistant at XUL Architecture, you’ll play a pivotal role in the smooth operation of our studio. This is an opportunity for someone passionate about organisation, communication, and supporting a dynamic architectural team. With a focus on neuroarchitecture, you’ll have the chance to learn about this exciting field while contributing to the efficiency and success of the practice.

We’re looking for an outgoing, friendly person with a growth mindset, ready to take on challenges and develop within the role as our practice evolves.

Key responsibilities

Office administration:

• manage day-to-day administrative tasks, including scheduling, correspondence and filing
• maintain office supplies and ensure the studio operates smoothly

Personal assistant to directors:

• provide administrative and organisational support to the directors
• manage the directors’ schedules, ensuring efficient time management
• assist in organising meetings, taking notes and following up on action points

Social media support:

• assist in managing the practice’s social media accounts (e.g., Instagram and LinkedIn)
• schedule and post engaging content showcasing the team’s work and achievements
• collaborate with the team to generate ideas for content, including updates on neuroarchitecture
• monitor engagement and respond to comments or messages

Project support:

• assist with the preparation of documents, reports and presentations
• maintain and organise project files and records

Client and consultant liaison:

• act as a point of contact for clients and consultants, ensuring professional and personable communication
• schedule meetings and maintain calendars for team members

Research assistance:

• support the team in researching neuroarchitecture trends and related topics
• compile and present findings to contribute to project development

Career development:

• engage in continuous learning opportunities within euroarchitecture and the architecture industry
• take advantage of structured progression pathways within the company

What we’re looking for:

• outgoing and friendly personality – you enjoy building relationships and fostering positive communication
• growth mindset – you are eager to learn, adapt and grow professionally.
• strong organisational skills and attention to detail
• excellent written and verbal communication abilities
• familiarity with managing social media platforms and creating content is a plus
• a proactive approach to problem-solving and multitasking
• competency in standard office software (e.g., Microsoft Office)
• experience in an architectural or creative environment is a plus but not essential

Why Join XUL Architecture?

• career growth – we’re committed to supporting your professional development with clear progression opportunities
• unique specialisation – learn about and contribute to the exciting field of neuroarchitecture
• supportive environment – be part of a team that values innovation, collaboration, and well-being
• long-term opportunities – we aim to invest in our team members for the long haul

How to apply

Please submit your CV and a cover letter outlining your interest in the role, your growth mindset, and any relevant experience via the apply for job button below.

We look forward to welcoming a motivated and friendly individual to our team.

www.xularchitecture.co.uk