Executive Assistant to SVP, Head of Investor Relations

GlaxoSmithKline; London; Hybrid; GBP 30,000 - 60,000

Job description

Site Name: UK – London – New Oxford Street
Posted Date: Mar 27 2025

We create a place where people can grow, be their best, be safe, and feel welcome, valued and included. We offer a competitive salary, an annual bonus based on company performance, healthcare and wellbeing programmes, pension plan membership, and shares and savings programme.

We embrace modern work practises; our Performance with Choice programme offers a hybrid working model, empowering you to find the optimal balance between remote and in-office work.

Discover more about our company wide benefits and life at GSK on our webpage Life at GSK | GSK

Executive Assistant (EA) to SVP, Head of Investor Relations (IR)

The EA to the SVP, Head of IR is a critical and highly important role, who will be an ambassador and close partner to SVP IR. The successful candidate will need high EQ and be able to demonstrate a proven track record of building strong relationships. The role will include:

• Providing a high-level administrative support, ensuring the efficient operation of the SVP IR
• Coordinating schedules, and facilitating the smooth execution of both day-to-day activities and strategic initiatives
• Acting as a key liaison between the SVP and internal/external stakeholders, promoting effective communication

In this role you will...

• Manage and maintain calendar, schedule meetings, appointments, and book travel arrangements for SVP IR.
• Handle, sort and prioritize incoming emails, prepare folders with meeting pre-reads.
• Coordinate team meeting organization, arrange venue and logistics.
• Assist in the planning, coordination, and execution of roadshows and other shareholder events as required.
• Oversee and coordinate administrative tasks, such as expense reports, invoices, and purchase orders.
• Liaise with other administrative staff and departments to ensure seamless operations.
• Build and maintain positive relationships with key stakeholders.
• Facilitate effective communication and collaboration across departments and teams.
• Help with ad hoc activities such as document formatting as required.
• Drafting professional emails on behalf of the SVP, IR
• Welcome and pick up investors and other visitors to GSK house, offer them refreshments etc.
• Cover CFO EA when CFO’s EA is on holiday.

Why you?

Basic Qualifications & Skills:

We are looking for professionals with these required skills to achieve our goals:

• Proven experience as an EA or in a similar administrative role.
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Strong written and verbal communication skills, with attention to detail and accuracy.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Discretion and confidentiality in handling sensitive information.
• Ability to work independently and as part of a team, with a proactive and flexible approach.
• Positive and proactive working style.

Preferred Qualifications & Skills:

Please note the following skills are not necessary, just preferred, if you do not have them, please still apply:

• Experience as an EA in a finance setting.

Closing Date for Applications – Wednesday 10th April 2025 (COB)

Please take a copy of the Job Description, as this will not be available post closure of the advert.
When applying for this role, please use the ‘cover letter’ of the online application or your CV to describe how you meet the competencies for this role, as outlined in the job requirements above. The information that you have provided in your cover letter and CV will be used to assess your application.