Executive Assistant

brambles; London; Hybrid; GBP 35,000 - 60,000

Job description

CHEP helps move more goods to more people, in more places than any other organization on earth via our 347 million pallets, crates and containers. We employ approximately 13,000 people and operate in 60 countries. Through our pioneering and sustainable share-and-reuse business model, the world’s biggest brands trust us to help them transport their goods more efficiently, safely and with less environmental impact.

What does that mean for you? You’ll join an international organization big enough to take you anywhere, and small enough to get you there sooner. You’ll help change how goods get to market and contribute to global sustainability. You’ll be empowered to bring your authentic self to work and be surrounded by diverse and driven professionals. And you can maximize your work-life balance and flexibility through our Hybrid Work Model.

Job Description

About the Role:

Provide organizational, administrative, and project support to senior leadership, ensuring seamless and efficient day-to-day operations.

Serve as a trusted partner to the leadership team(s) by managing calendars, travel, and communications, allowing executives to focus on key business priorities.

Collaborate with all levels of management, utilizing initiative to develop efficient workflows that enhance overall productivity.

Key Responsibilities may include:

• Triage and manage internal and external requests, collaborating with various departments to ensure clear communication and timely task execution.
• Handle confidential administrative tasks, including the preparation of pre-read documents, coordinating follow-ups, and managing high-priority correspondence.
• Review, edit, and coordinate the development of presentations and materials, ensuring high-quality output for meetings and key projects.
• Serve as a point of contact for senior stakeholders, including board members and external partners, ensuring effective communication and coordination at all levels.
• Manage complex and active calendars, prioritizing meetings, addressing conflicts, and keeping executives informed of commitments and upcoming responsibilities.
• Coordinate domestic and international travel arrangements, including detailed itineraries, agendas, and necessary documents, while ensuring timely expense report submission.
• Oversee office facilities management, ensuring a safe and well-maintained environment with necessary supplies for daily operations.
• Plan and manage corporate and personal events, from small meetings to large-scale events, negotiating favorable terms and ensuring smooth execution.

About the Role

The Executive Assistant is a standalone role responsible for organizational support to the Chief Legal Officer and Head of Public Affairs and Legal Operations positions, cooperating closely with the Legal, Compliance and Company Secretary Leadership Team as required.

Major / Key Accountabilities

• Provide full, confidential and professional administrative and organisational support to the Chief Legal Officer and Head of Public Affairs and Legal Operations positions, with the ability to judge priorities and proactively work with many conflicting demands.
• Working in a pressurised environment with conflicting priorities and without supervision.
• Excellent customer service and interpersonal skills for effective communication with a wide range of contacts.
• Ability to multi-task, prioritise and balance conflicting demands, using own initiative to resolve problems and managing own workload within agreed deadlines.
• Proactive organisation and coordination of business trips, including booking and arranging travel, visas, transport and accommodation.
• Processing purchase orders, invoices and expense claims using company specific systems.
• Collate and produce high standard documents for a variety of forums including team and management meetings, other meetings, reports and publications.
• Participation in current department projects, activities and other tasks as delegated by the Manager.

Qualifications

• Strong Microsoft office knowledge – Excel, Word, PowerPoint, Outlook, Teams.
• Relevant PA/Administrative Qualification.

Experience

• Relevant experience of providing EA support to C-suite gained in a complex fast paced, global and matrix environment.
• Maturity when dealing with sensitive issues and navigating across organisations.
• Demonstrable experience of managing and coordinating across demanding, senior stakeholders.
• Exceptional presentation skills (developing content rather than presenting).
• Ability to manage conflicting demands / multi-tasking.
• Min. 3 years of working experience in similar role.

Skills and Knowledge

• First class organisational skills with excellent attention to detail and a high degree of accuracy.
• Intermediate/advanced computer literacy with excellent practical knowledge and skills in using a range of Microsoft software applications, including Word, Excel, Outlook and PowerPoint.
• Good numerical and analytical skills.
• Target-oriented and self-dependent working style.
• Ability to think on your feet.
• Listening skills.
• Driving for results in multi-site & multi-lingual teams.

Languages

• English, Essential
• Other languages an advantage

As an inclusive employer, Brambles wants to see every candidate performing at their best throughout the job application process, interview process and whilst at work. We therefore encourage you to inform your Talent Acquisition Partner of any reasonable adjustments you might need to enable this to happen.

Remote Type

Hybrid Remote

Skills to succeed in the role

Active Learning, Adaptability, Calendar Management, Communication Management, Conflict Management, Cross-Functional Work, Curiosity, Digital Literacy, Emotional Intelligence, Empathy, Event Planning, Expense Controls, Initiative, Office Administration, Problem Solving, Processing Expense Reports, Project Delivery, Stakeholder Engagement, Travel Planning

We are an Equal Opportunity Employer, and we are committed to developing a diverse workforce in which everyone is treated fairly, with respect, and has the opportunity to contribute to business success while realizing his or her potential. This means harnessing the unique skills and experience that each individual brings and we do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class.

Individuals fraudulently misrepresenting themselves as Brambles or CHEP representatives have scheduled interviews and offered fraudulent employment opportunities with the intent to commit identity theft or solicit money. Brambles and CHEP never conduct interviews via online chat or request money as a term of employment. If you have a question as to the legitimacy of an interview or job offer, please contact us at [e-mail].