Virtual Executive Assistant jobs in United Arab Emirates

The Executive Assistant and Operations Support to the Global CHRO is an important role for the effectiveness of the Global HR function. This role ensures that the executives priorities are translated into action supports the team in achieving cross-functional alignment and enables the broader leadership team to operate effectively and with quality outputs.

• Provide quality and efficient support in the prioritisation of GCHRO activities with a clear understanding of the GCHRO and Global HR Leadership teams' key objectives.
• Liaise with internal teams and external partners to ensure the CHROs engagements are well-prepared and professionally executed.
• Manage incoming requests to protect GCHROs focus on delivering key objectives.
• Prepare presentations including for board-level communications and reports as requested by the GCHRO.
• Coordinate the collection and consolidation of operational reports from various HR teams for presentation to the GCHRO.
• Manage complex global travel arrangements for the GCHRO including flights, accommodations, visas and ground transportation.
• Handle expense reporting, reimbursements and budget tracking for travel and executive activities.
• Prepare detailed itineraries and ensure seamless transitions across time zones and locations.
• Coordinate logistics for in-person and virtual meetings, off-sites and global events, including coordinating agendas, collating and preparing materials.
• Work with the CHRO and the Global HR leadership team to ensure key HR Leadership/HR team events are planned and delivered effectively; arrange logistics, set agendas, track decisions and ensure follow-through on assigned actions.
• Act as a positive liaison across the HR community to foster collaboration, continuous improvement and effective delivery.
• Capture, propose and implement ideas that will improve the overall effectiveness of the Global HR Leadership team.
• Proactively use approved AI tools to support the delivery of the role and the effectiveness of the GCHRO and GHR LT.
• If requested to do so, monitor emails for the GCHRO and issue responses as agreed with the GCHRO.
• Maintain discretion and confidentiality in handling sensitive information and high-level communications.
• Operational Excellence & support to Process Management
• Manage internal tools for the Office of the GCHRO and Global HR Leadership team (e.g. SharePoint, HRIS, collaboration platforms) in collaboration with relevant experts.
• Gather Board, Global Executive, HR, Global Leadership and Key Regional Event calendars, strategic and budget planning cycle dates, and ensure GCHRO is well briefed on the annual calendar of events; utilise this insight to support effective annual scheduling for the GCHRO and HR community including scheduling key HR events.
• Coordinate timely completion of all processes requiring input from the GCHRO and Global HR leadership team; when GCHRO approval is required the role holder ensures approvals are progressed by the GCHRO, ensuring compliance with company policies.
• Drive process improvements and standardisation across the global team, specifically in the areas of document management and collaboration.
• Project & Initiative Management — Manage projects as assigned by the CHRO in support of continuous improvement of the Global HR LT in coordination with HR Project management teams.
• Monitor initiatives and track progress to present to the GCHRO and Global HRLT.

• You hold a Bac5 degree from a top-tier engineering or business school (group A or A) with a minimum of 3 years of experience in strategy and finance roles. Knowledge of the consulting industry is a significant plus. You possess excellent interpersonal skills, analytical ability, a synthesis mindset and are meticulous.
• You are autonomous, proactive and capable of working on multiple projects simultaneously with different and high-level stakeholders (Executive Committee members, operational team leaders, other support functions within the group, etc.).
• You master the Office suite (especially Excel and PowerPoint) as well as databases such as GlobalData, AlphaSense or Capital IQ.
• You are comfortable interacting professionally in English, a language you master thanks to stays abroad and working in an international professional environment.
• You demonstrate team spirit and leadership along with a desire to develop the skills of more junior team members.
• Dont wait any longer join us!

• The Group developed and initiated its new strategic plan Impact The Future in 2020 aiming to position Egis as one of the leaders in its industry. Having achieved its objectives 3 years ahead of schedule Egis now aims to achieve a turnover of 4.5 billion by 2029 through:
• Capturing the potential for organic growth in its priority countries
• Developing new service offerings particularly in its priority verticals of sustainable resources (Energy, Water and Environment) and
• A robust acquisition policy (40 companies acquired in 4 years).
• Being part of the Strategy team means being at the forefront of implementing this development plan.

No

Full-time