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Executive Assistant to General Manager
Job summary
A technology support firm in Dubai seeks an Executive Support to the GM. Responsibilities include managing schedules, overseeing office operations, and handling financial documentation. The ideal candidate holds a Bachelor's degree and has a minimum of 3 years' experience in a related role in the UAE. Proficiency in MS Office and strong communication skills in English are required. This position offers competitive compensation and a supportive working environment.
Benefits
Qualifications
- Minimum 3 years’ experience as Executive Assistant / Personal Assistant / Admin in the UAE.
- Ability to handle urgent tasks and occasional overtime.
Responsibilities
- Manage the GM’s daily schedule, appointments, meetings, and travel arrangements.
- Oversee day-to-day office operations including supplies and documentation.
- Organize receipts, invoices, payment vouchers, and assist finance with reconciliations.
- Act as a key point of contact between the GM and internal teams.
Skills
Education
Tools
- Manage the GM’s daily schedule, appointments, meetings, and travel arrangements
- Prepare meeting agendas, presentations, minutes, and follow‑up action items
- Handle confidential business and personal documents, filing, and record keeping
- Coordinate internal and external communications on behalf of the GM
- Assist in preparing reports, correspondence, and bilingual documents (English / Chinese where needed)
- Oversee day‑to‑day office operations including supplies, documentation, printing, and mail
- Support administrative processes, workflow tracking, and document control
- Manage meeting room bookings, visitor coordination, and general office logistics
- Support procurement requests and internal administrative tasks
- Organize receipts, invoices, payment vouchers, and assist finance with reconciliations
- Maintain proper filing of contracts, purchase orders, supplier records, and official documents
- Assist with reimbursements, petty cash records, payment preparation files, and vendor follow‑up
- Act as a key point of contact between the GM, internal teams, partners, suppliers, and clients
- Follow up on assigned tasks across departments to ensure timely completion
- Draft professional emails, letters, and internal communications
Strong sense of responsibility, confidentiality, and professionalism
Excellent organizational, time‑management, and multitasking abilities
Bachelor’s degree in Business Administration, Communications, or related field
Minimum 3 years’ experience as Executive Assistant / Personal Assistant / Admin in the UAE
Proficiency in MS Office
Strong written and verbal communication in English (Chinese is a plus, but not mandatory)
Ability to handle urgent tasks and occasional overtime
Previous experience supporting senior executives (GM / CEO / Director level)
Familiarity with contract filing, document management, and finance‑related paperwork
UAE driving license is a plus
Experience in technology, IT, or system integration industries is advantageous
Competitive salary (based on experience)
UAE‑compliant benefits: visa, insurance, annual leave, public holidays
Professional, modern working environment
Career growth opportunities within an expanding organization
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.