Accounts Receivable Specialist jobs in United States

Role Purpose

The Accounts Receivable Specialist is responsible for managing and overseeing the company’s receivables to ensure timely collection and accurate recording of incoming payments. This role involves preparing invoices, processing payments, managing collections, and maintaining customer accounts, while also ensuring compliance with financial regulations and company policies.

Accountabilities

• Ensure all sales invoices prepared & booked in SAP in the respective month of work performed and invoices are generated and dispatched in timely manner
• Ensure adherence to company policies, financial regulations, and accounting standards.
• Supervise and manage the activities of subordinates of AR Function
• Ensure all monies due to the organization are collected promptly
• Ensure the collections are booked on time in SAP and cash and cheques are deposited with the bank in a timely manner
• Generate Customer Aging Report and highlight to management & country head for dues which are more than 90 days
• Monitor customer account details for non-payments, delayed payments and other irregularities and taking necessary action for non-payment
• Review AR aging report to ensure compliance and cross check the customer Statement of Activity (SOA) with our record and investigate if any discrepancies
• Ensure accurate entry of transactions to accounting system and meet the deadline for monthly closing of accounts receivable modules in SAP
• Prepare the month end reports and schedules and provide necessary documents to Auditor upon their request
• Investigate and resolve customer queries with sales team
• Prepare credit memos, sales orders wherever required and credit limits by reviewing documentation
• Communicate with customers via phone, email, or personally regard any issue related to their invoices and payments
• Regularly reconcile accounts receivable ledgers with bank statements and financial records.
• Generate and analyze reports on accounts receivable performance, including aging reports and cash flow forecasts.
• Maintain accurate and complete documentation for all transactions and communications.
• Prepare and assist with audit requests and financial reviews as required.

Experience & Qualification

• Bachelor's degree in business administration, finance, accounting or economics
• 3-4 years’ experience in accounts receivable and credit control
• 3 years of management or supervisory experience, preferred
• SAP FICO
• ACCA or CMA Certificates

Knowledge & Skills

• Strong analytical and problem-solving abilities.
• Excellent attention to detail and accuracy.
• Effective communication and interpersonal skills.
• Proficiency in Microsoft Excel and other financial software.
• Ability to manage multiple tasks and prioritize effectively