Transformation Office Coordinator

CIMMYT is a cutting-edge, non-profit, international organization dedicated to solving tomorrow’s problems today. It is entrusted with fostering improved quantity, quality, and dependability of production systems and basic cereals such as maize, wheat, triticale, sorghum, millets, and associated crops through applied agricultural science, particularly in the Global South, through building strong partnerships. This combination enhances the livelihood trajectories and resilience of millions of resource-poor farmers, while working towards a more productive, inclusive, and resilient agrifood system within planetary boundaries. CIMMYT is a core CGIAR Research Center, a global research partnership for a food-secure future, dedicated to reducing poverty, enhancing food and nutrition security, and improving natural resources.

CIMMYT is seeking a dynamic, self-motivated, and service-oriented professional for the position of Transformation Office Coordinator, to implement and support the current processes of the Transformation Office.

The position will be based at CIMMYT headquarters in Texcoco, State of Mexico, near Mexico City.

Specific duties:

Managing Programs and Projects:

1. Track the progress of strategic alliances, transformation programs and projects, ensuring that timelines, milestones, and deliverables are met.
2. Assist in the development and monitoring of project plans, budgets, and performance indicators.
3. Compile and analyze data related to the Transformation Office's initiatives, preparing regular progress reports for the CTO.
4. Identify potential risks or delays in project implementation and suggest mitigation strategies.

Meeting Preparation and Follow-up:

1. Coordinate meetings and events led by the Transformation Office, including scheduling, agenda preparation, participant coordination, and logistical arrangements.
2. Assist in the preparation of background materials, briefing notes, and presentations for meetings.
3. Take detailed minutes during meetings, clearly documenting discussions, decisions, and action items.
4. Follow up on action items with relevant stakeholders to ensure timely progress and completion.

Communications & Coordination:

1. Serve as a point of contact for the Transformation Office, ensuring effective communication and coordination between the CTO, other staff, and external stakeholders.
2. Support the CTO in engaging with various internal and external stakeholders, including partners, donors, and consultants.
3. Assist in developing communication materials to promote the Transformation Office's initiatives, achievements, and updates.

Administrative Support:

1. Provide day-to-day administrative support to the Chief Transformation Officer (CTO), including managing schedules, booking appointments, organizing travel arrangements, and handling correspondence.
2. Assist in drafting documents, presentations, reports, and other communication materials as required.
3. Maintain an organized and up-to-date filing system for documents related to transformation programs and projects.

Requirements:

The candidate must have a bachelor’s degree in business administration, international relations, agriculture, or other relevant area of study. A master’s degree would be considered an advantage.

Advance level of English language (English test will be administered; candidate must score a minimum of C1 as per CEFR).

The selected candidate must have advance knowledge Microsoft Office (Word, Excel, PowerPoint, Outlook).

The selected candidate must exhibit the following competencies: critical thinking, creative thinking, communication, customer orientation, teamwork, problem solving, negotiation and conflict resolution.

Minimum Education: Higher Education - Master’s Degree
5 years of experience
Languages: English
Keywords: office