Shipping Coordinator

POSITION SUMMARY :

Responsible to manage all the outbound shipment and coordinate with logistics team to fulfill production orders and meet customer demand in a timely manner. Independence and quick thinking of decision making.

RESPONSIBILITIES :

1. Work closely with Planner or Customer Advocate to prepare the shipment according to ship plan.
2. Coordinate and work closely with 3PL Logistics team to identify goods assigned based on inventory available.
3. Generate Delivery Note, Commercial Invoice and Packing List and other shipping related documents.
4. Understand shipping instruction given for each order request in system.
5. Coordinate for cargo pick up arrangement with various or selected freight carrier/forwarders based on the incoterm and keep track of shipments movement.
6. Understand each customer requirement and Customs compliance for Export/Import and Bonded shipment.
7. Work with 3PL Logistics team to ensure picking the correct item based on pull order request.
8. Keep monitoring and ensure the materials pack and ship as per schedule.
9. Investigate and/or fix any problems arising with respective party either shipment or Warehouse issue.
10. Collect and record the data for KPI report.
11. Keep and file all the shipping related documents properly for audit purposes.
12. Adhere to organizational requirements on quality management, health and safety, code of conduct, legal stipulations, environmental, 5S policies and general duty of care.
13. Other duties as assigned.

WORK ENVIRONMENT :

• Work in standard office environment and use office equipment (phone, PC, copier, fax machine etc.)
• Works under limited supervision.

QUALIFICATIONS :

• Good knowledge in SAP, Logistics/Warehousing and Customs compliance.
• Good written and verbal communication skills in English.
• Good knowledge in Microsoft Office (especially Excel, Word, PowerPoint and Outlook).
• Prefer a strong personality with a dedicated, independent person and teamwork.

EXPERIENCE :

• Minimum three (3) years of experience in Supply Chain (Logistics/Warehouse).
• Experience in Logistics/Shipping/Warehouse is an added advantage.
• Able to rectify Customs related issues.
• Understanding of HTS code item classification.
• Understanding of Freight Incoterms.
• Able to run the SAP & KPI report at any time upon request.

EDUCATION :

Professional college degree in International Business Trade or related to Import/Export area, such as: International Relations, Accounting, Business Administration, Logistics etc.

Bilingual English/Spanish.