Remote Event & Administrative Coordinator

Job Overview

Our client is a premier event planning and production company specializing in high-end events, including corporate gatherings, Bar & Bat Mitzvahs, and non-profit functions. They provide event production, AV & lighting rentals, entertainment, and venue management at their unique waterfront venue in Fairfield County, Connecticut. Their mission is to deliver exceptional event experiences with top-tier service and innovative solutions.

They are seeking an organized and detail-oriented Event & Administrative Coordinator to support their fast-paced team. This individual will excel in dynamic environments, ensuring smooth operations for a company that handles large-scale events, from corporate gatherings to Bar & Bat Mitzvahs. You will act as the organizational backbone, managing emails, vendor and client communications, and website updates. You will also provide crucial support to the company's founder, managing their schedule and ensuring deadlines are met.

The ideal candidate possesses strong organizational and communication skills, is tech-savvy, and demonstrates proactive problem-solving abilities. You should be comfortable managing projects, interacting with clients and vendors, and maintaining website content.

Responsibilities:

Qualifications, Skills and Key Competencies:

Required Qualifications & Experience:

• Proven experience in administrative support, event coordination, or customer service.
• Strong verbal and written communication skills for effective interaction with clients, vendors, and event talent.
• Demonstrated ability to manage multiple tasks, maintain organization, and meet deadlines.
• Proficiency in using email, phone systems, and basic office software (Mac-based environment, iPhones, RingCentral).
• Fundamental understanding of event logistics, vendor coordination, or talent management.

Preferred Qualifications & Experience:

• Experience within the event, hospitality, or entertainment industry.
• Familiarity with AV, lighting, and event production elements (training provided if necessary).
• Basic experience with Squarespace or website updates (minor role responsibility).
• Prior experience coordinating with vendors, venues, or talent booking.

Key Competencies & Attributes:

• Organizational Excellence: Highly organized and detail-oriented, ensuring seamless event execution.
• Professional Demeanor: Positive, outgoing, and professional, creating a welcoming atmosphere for clients and vendors.
• Problem-Solving Acumen: Quick problem-solving skills, with the ability to adapt to evolving event requirements.
• Time Management Proficiency: Strong time management skills, ensuring all pre-event requirements (vendor verification, staff confirmations) are fulfilled.
• Interpersonal Prowess: Excellent interpersonal skills, fostering strong relationships with clients, vendors, and talent.
• Initiative and Independence: Self-sufficient and proactive, capable of taking initiative while working independently or collaboratively.