Project Coordinator

Project Coordinator - Mexico - Homebased (Only in Mexico)

ICON plc is a world-leading healthcare intelligence and clinical research organization. We’re proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development.

We are currently seeking a Project Coordinator at ICON Plc to join our diverse and dynamic team. As a Project Coordinator, you will play a pivotal role in supporting our Project Management Department and assisting Project Managers to achieve departmental and project goals.

What you will be doing:

1. Document Management: Set up, organize, and meticulously maintain both hardcopy and electronic clinical study and project documentation, including Main Study Files, CRFs, etc. You will handle document receipt, review, scanning, indexing, quality control, copying, filing, preparation for audits, and final reconciliation and archival.

2. Quality Control: Assist in quality control audits of clinical study and project documentation, ensuring compliance with our high standards, ICH GCP guidelines, and applicable regulations.

3. Ethics Committee Submissions: Provide support for submissions to Independent Ethics Committees and Hospital Ethics Committees, where necessary.

4. Project Coordination: Coordinate the day-to-day operational aspects of limited service, stand-alone projects, adhering to ICON SOPs, ICH GCP, and relevant regulations. Create, execute, and maintain detailed project plans, ensuring they align with approved scopes of work and adjusting as needed.

5. Financial Management: Manage project budgets, monitor direct/indirect costs and project resources, ensure accurate revenue recognition, timely invoicing, and monitor receivables for assigned projects. Collaborate with Finance and Project Analysis to achieve financial targets.

6. Communication and Collaboration: Facilitate effective communication among all project-related stakeholders, internally and externally. Conduct regular status meetings with the project team, ensuring everyone understands their roles and responsibilities.

Your profile:

1. Bachelor's degree in a relevant field.

2. Prior experience in project coordination or administrative support, preferably in the pharmaceutical, biotechnology, or clinical research industry.

3. Strong attention to detail and exceptional organizational skills.

4. Familiarity with project management methodologies and tools.

5. Proficiency in using Microsoft Office suite and electronic document management systems.

6. Excellent communication skills, both written and verbal. Advanced English is a MUST.

7. Ability to collaborate effectively with diverse teams and stakeholders.

What ICON can offer you:
Our success depends on the quality of our people. That’s why we’ve made it a priority to build a diverse culture that rewards high performance and nurtures talent.

In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family.

Our benefits examples include:

• Various annual leave entitlements
• A range of health insurance offerings to suit you and your family’s needs.
• Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead.
• Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family’s well-being.
• Life assurance
• Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others.

At ICON, diversity, inclusion & belonging are fundamental to our culture and values. Our rich diversity makes us more innovative which helps us better serve our people, patients, customers, and our communities. We're proud of our diverse workforce and the work we’ve done to become a more inclusive organisation. We’re dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request here

Interested in the role, but unsure if you meet all of the requirements? We would encourage you to apply regardless – there’s every chance you’re exactly what we’re looking for here at ICON whether it is for this or other roles.

Are you a current ICON Employee? Please click here to apply