Payroll Specialist

The Company

Are you ready to build something meaningful?! - Take flight at Birdman!

Are you ready to take your career to new heights? Join Birdman, the leading plant-based supplements and food company in Mexico, and be part of the global plant-based revolution. Birdman is on a mission to encourage healthier, more sustainable, and cruelty-free food consumption through delightful and nutritious plant-based products. With consistent growth exceeding 100% YoY for the last 8 years, Birdman is poised to become Mexico's next unicorn. Be part of this exciting journey with us!

The Candidate

The Payroll Specialist will be responsible for managing and ensuring the accurate administration of the payroll process. This includes collecting, reviewing, and processing all necessary information, as well as handling procedures and payments with government institutions.

The Role

They must ensure accuracy and timeliness in payroll processing while guaranteeing compliance with legal and tax obligations with entities such as IMSS, Infonavit, and Fonacot. Additionally, the specialist will be tasked with maintaining up-to-date employee payroll information and continuously improving payroll processes to enhance efficiency.

Responsibilities

1. Collect and verify all necessary information for payroll processing (hours worked, incidents, absences, bonuses, deductions, etc.).
2. Coordinate payroll-related information tools, such as time clocks, vacation management tools, and employee records.
3. Perform weekly or bi-weekly payroll calculations, as well as variable compensation calculations when applicable, ensuring accuracy and maintaining confidentiality.
4. Reconcile incidents to prepare pre-payroll and verify with the managers of each department.
5. Review and verify payroll calculations before final approval and payment issuance.
6. Ensure timely employee enrollments and terminations in the payroll system, as well as registrations with IMSS and other labor institutions.
7. Prepare and send electronic payments or checks as required.
8. Manage and ensure compliance with obligations to IMSS, Infonavit, Fonacot, and other government institutions.
9. Address requirements from IMSS or Infonavit.
10. Prepare and submit corresponding declarations and payments promptly.
11. Generate weekly, monthly, and annual payroll-related reports.
12. Collaborate in internal and external audits, providing the required information.
13. Generate relevant payroll indicators periodically.
14. Coordinate with Human Resources to ensure that employee and payroll information is accurate and timely.
15. Ensure that employee files are complete, both physically and electronically.
16. Reconcile and verify payroll accounting records to ensure that the information is complete and error-free.

Minimum Requirements:

1. 3+ years of experience in payroll, preferably in medium or large-sized companies.
2. Up-to-date knowledge of labor laws and tax regulations.
3. Ability to handle large volumes of data with precision.
4. Excellent organizational skills and attention to detail.
5. Proficiency in payroll software and ERP systems.
6. Strong analytical and problem-solving skills.
7. Excellent written and verbal communication skills.

Preferred Qualifications:

1. Experience in managing procedures with IMSS, Infonavit, Fonacot, and other government institutions.
2. Experience with the payroll module of ALPHA ERP/SAI is ideal.
3. Experience with payroll tools in general, as well as coordinating time clocks and incident reporting.
4. Ability to work in dynamic environments with tight deadlines.