Executive Assistant Role For Real Estate Marketing & Coaching Company (Full-Time Hours Needed)

Who We Are

• SalesGenius is the premier partner for real estate agents across North America who are ready to transform their businesses into deal-closing powerhouses. We specialize in providing agents with the skills, tools, and strategies necessary to consistently convert leads into clients. Through cutting-edge sales training, innovative marketing approaches, and operational best practices, we help realtors not only survive but thrive in today’s competitive market.
• In addition to training, SalesGenius offers proven lead generation services that deliver high-quality buyer and seller leads, driving growth and measurable results. Our team of seasoned real estate professionals, creative problem solvers, and tech-savvy innovators brings real-world experience and expertise to help agents build scalable, predictable systems for success.
• At SalesGenius, we are more than just coaches or marketers—we are passionate about leveraging technology and data-driven strategies to help agents achieve their most ambitious goals.

Our Mission & Work Environment:

• We strive to create a supportive environment where team members can develop both personally and professionally. As a fully remote team, we foster collaboration and innovation across locations. We’re looking for individuals who thrive in a virtual environment and are ready to contribute meaningfully to our company’s success.

The Role

What We’re Looking For:

SalesGenius is seeking a high-capacity, expert Executive Assistant who excels under pressure in a fast-paced environment. This individual will play a key role in keeping the team organized, prioritizing tasks and projects, and ensuring deadlines are consistently met. A growth mindset and a strong desire to learn and improve are essential.

We’re looking for someone who:

• Is a self-starter with a solutions-oriented mindset.
• Possesses a strong work ethic and a sense of urgency.
• Is tech-savvy with excellent digital organizational skills.
• Thrives in a dynamic, fast-paced setting.

The ideal candidate is dependable, organized, innovative, energetic, professional, and adaptable.

Key Responsibilities:

• Organizing executive team’s calendars
• Assisting in planning and organizing events or workshops.
• Helping with the delivery of top-notch customer service to clients
• Scheduling, task management, and organization of the team
• Writing emails and preparing client deliverables.
• Managing social media posting schedule & content
• Online brand optimization
• Posting in community management groups & engaging with clients
• Sorting and ensuring client questions are answered by appropriate team member

Salary & Growth Opportunities

• As an independent contractor, you will provide timesheets and invoices for your hours bi-weekly. You will be in direct communication and reporting to our management team.

Must Be Comfortable With:

• Remote working.
• Working as an independent contractor.
• Working in Eastern Standard Time & checking in with management during working hours.
• Having the necessary equipment to fulfill this role (computer, applicable software, internet, headset, backup power).
• An initial trial period to ensure mutual fit.
• Taking an idea and building out the required design or process from the ground up.
• Meeting deadlines and participating in team meetings.

Ideal Profile

The Ideal Candidate Must Be Proficient in the Following:

Core Skills:

• Exceptional Communication: Strong verbal and written communication skills for crafting professional emails, client deliverables, and social media content.
• Organization & Time Management: Ability to prioritize tasks effectively, manage schedules, and meet tight deadlines.
• Attention to Detail: Ensures accuracy and consistency in all client-facing and internal deliverables.
• Problem Solving: A proactive, solutions-oriented approach to challenges.
• Adaptability: Thrives in a fast-paced, ever-changing environment with shifting priorities.
• Customer Service Excellence: Delivers a top-tier experience for clients, responding to inquiries with efficiency and professionalism.
• Basic Copywriting Skills: Write clear and engaging campaigns, social media captions, and client-facing email responses.

Technical Skills:

• Project Management Tools: Familiarity with platforms like Asana, Trello, or ClickUp for task tracking and team coordination.
• Communication Tools: Expertise in using Slack, Zoom, and Google Workspace (Docs, Sheets, Slides) for collaboration.
• CRM, Email Marketing & Automation: Experience with tools like GoHighLevel (LeadConnector), Follow Up Boss, or similar systems.
• Social Media Platforms: Skilled in content scheduling and engagement using Go High Level, Hootsuite, or native platform tools.
• Document Management: Experience with PandaDoc or DocuSign for contracts and proposals.
• ChatGPT: Utilize AI tools to streamline workflows.

Bonus Skills:

• Content Creation: Basic knowledge of graphic design tools like Canva or Adobe Express to create content. The ability to communicate the graphical vision to a designer for larger projects.
• Digital Marketing: Understanding of SEO basics, Google Ads, or Facebook Ads Manager.
• Basic Video Editing Understanding: Ability to edit short-form video content for social media or communicate editing requirements to a team of editors.
• SEO Management & Optimization: Generate compelling titles, descriptions, and captions for YouTube, Instagram, and Spotify content, ensuring optimization for each platform.

Essential Language Requirement:

• High proficiency in English for effective written and verbal communication.

Required Experience

• 1-3 + years of experience in a similar role, ideally supporting executives in a remote environment.
• Proven ability to manage complex schedules and prioritize tasks for multiple stakeholders.
• Hands-on experience with real estate marketing, coaching, or lead generation (preferred).
• Demonstrated ability to communicate effectively with team members and clients.
• Track record of managing projects from conception to completion with minimal supervision.

What's on Offer?

• Executive Assistant Role For Real Estate Marketing & Coaching Company (Full-Time Hours Needed)