Executive Assistant

Company Description

A vibrant community on the untouched Mexico shoreline, Susurros del Corazón is a private seaside enclave marrying raw beauty with the playful spirit of a luxuriously relaxed surf retreat.

Job Description

As a super detailed and organized individual, the Executive Assistant is responsible for providing first-level support, assisting in daily office needs, and managing the property’s general administrative activities.

1. Act as the point of contact among executives, team members, and other external partners
2. Fully understand the roles and responsibilities of each Executive team member
3. Answer phone inquiries, direct calls and provide basic property information
4. Greet visitors, setting them up with refreshments and ensuring they are comfortable should they have to wait
5. Perform clerical duties such as maintaining files, organizing documents, maintaining contacts etc.
6. Arrange travel, accommodation, itineraries, and all correspondence related to travel arrangements
7. Take meeting minutes during events such as ownership meetings, executive meetings, luncheons or dinners
8. Maintain the office equipment via third-party vendors and order supplies to ensure the office is stocked appropriately
9. Schedule and manage the General Manager/Regional Vice President’s calendar
10. Complete expense reports
11. Exercise discretion and confidentiality with sensitive company information
12. Prepare daily VIP report and prepare VIP amenities

Qualifications

1. Minimum of 2 years experience in an Administrative or Assistant role
2. Experience with all aspects of the Google platform
3. Excellent communication skills (via phone, email, and in-person)
4. Ability to multitask at all times
5. Hotel and/or Hospitality operations experience a plus

Additional Information

Auberge Resorts Collection is a portfolio of extraordinary hotels, resorts, residences, and private clubs. While each property is unique, all share a crafted approach to luxury and bring the soul of the locale to life through captivating design, exceptional cuisine and spas, and gracious yet unobtrusive service. With hotels and resorts across three continents, Auberge invites guests to create unforgettable stories in some of the world’s most desirable destinations. Please visit aubergeresorts.com to learn more about our Collection.