Administrative Assistant

Project description

About the Project: GAES framework, PA support to Mgmt
Our team: GAES team
Technologies used: MS Office
Opportunities: international team, skills development

Responsibilities

1. Provide support to top managers by handling a variety of tasks to ensure that all interactions between the organization and others are positive and productive.
2. Provide real-time scheduling support by booking appointments and preventing conflicts.
3. Make travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
4. Manage calendars including setting up meetings (both external and internal), acceptance, and attendance tracking.
5. Delegate in corporate systems for approvals.
6. Review and prioritize corporate emails.
7. Prepare expense reports.
8. Track counterparts' birthday calendar, prepare and deliver gifts.
9. Gather data, create presentations, and track minutes of meetings (MoM).
10. Track and announce business trips, vacations, sick leaves, etc. by manager's request.

Mandatory Skills:

• MS Office
• Stress resistance
• Ability to prioritize tasks
• Team player
• At least 1 year experience

Nice-to-Have Skills:

• Relevant experience in big international companies

Languages: English: B2 Upper Intermediate