Administrative Assistant (Bilingual)

POSITION SUMMARY:

Efficiently coordinate the requirements assigned by the General Management. Provide support to the finance and human resources department, as well as making indirect purchases for the company. Support in coordinating the organization of training, meetings and events with clients.

KEY RESPONSIBILITIES:

1. Review and schedule meetings with Plant Manager based on availability, inform him/her of new events.
2. Control of invoices, supplier entry and documentation support for the Controller, as well as specific reports that are required, after prior training.
3. Review of travel expense reports and direct purchases for submission to the Comptroller.
4. Coordinate transportation for foreigners and/or visitors, reception and/or delivery of visits at the airport, lodging and food and transfer them to the company.
5. Complete the forms for authorization of travel by JAC personnel to other subsidiaries, find the best flight times and rates, and send them to Human Resources.
6. Responsible for planning, together with Human Resources, all the logistics of events, meals, setting up coffee breaks for visitors and any event that takes place within the company.
7. Prepare all communication material for the boards authorized by the company, such as: letters, memos, circulars or presentations that Human Resources previously authorizes.
8. Administration and management of purified water dispenser services, vending machines, fumigation, payment of services, purchase of stationery, cleaning supplies and coffee for the company after review and authorization by Human Resources.

PREFERRED EDUCATIONAL REQUIREMENTS:

Note: Possession of a high school diploma or general education degree (GED) is required for all new employees in all positions.

1. 5 years of experience in similar positions, or equivalent related to the job.

PREFERRED EXPERIENCE:

1. Minimum of 5 years of demonstrated competence in general administration, accounting, human resources.
2. Demonstration of being organized, structured and following company rules and values.