Administrative Assistant

About The Job

As a Louis Vuitton Administrative Assistant, you will be accountable for the day-to-day administrative support to the Corporate Departments and provide exceptional service to impact the overall business function. You will serve as the point of contact among our executive leadership, and internal and external stakeholders while managing/filtering all streams of communication. As an Administrative Assistant, you will contribute to the efficiency of the Louis Vuitton Americas business by providing personalized and timely support.

Job Responsibilities

Responsibilities include, but are not limited to:

1. Receiving and shipping of national and international parcels
2. Review of travel itinerary and flight tickets purchase for internal and external use
3. Oversees all departmental POS, tracking and processing of invoices, vendor set up, shipments, and processes head office requests from the distribution center.
4. Data management and input.
5. Communicate cross-functionally and partner with internal and external stakeholders throughout the LVA zone.
6. Carefully reviews and prioritizes emails and correspondences while initiating routine and non-routine correspondence with minimal direction.
7. Corporate office purchases supplies
8. Office administration such as access to the building and parking logistics
9. Full counts
10. Staff sales
11. Assembly of foreign trade files learning
12. Monthly reporting – oversee the 14 stores working hours report PR
13. Reception of editorial loans
14. Celebrities and allies gifting
15. Show room inventory Client Centric & Excellence
16. Partner with Regional Team to ensure an elevated client experience for Top Clients. Database support for Client Identification and Tracker strategy. Creation of Monthly Compass with key information for the stores. Vendor set up. Inventory control. Send outs
17. Support in planning, coordination, and execution with vendors/stores
18. Support in recaps (daily and final)
19. Hosting coordination during live events
20. Follow ups with stores to keep nurturing and developing clients and potentials
21. Support with compilation of nominations. Logistics of programs for clients during events. Support in resees and/or other orders. Coordination of requests and logistics for international experiences for VICs or potential clients (Asnières, LVF, Private Appointments, LV200, Fiesso)
22. NY Showroom follow up with Stores Client Gifting (Birthdays, Exceptional Gifts, Holidays)
23. Support of employee events
24. Corporate employee's birthday organization

Profile

Work Experience/Skills:

1. BA degree is a plus
2. 2 years relevant experience
3. Elevated and sophisticated communication skills in person, by phone and email
4. Self + team composure; ability to provide insight to foster trust and support development
5. Retail experience preferred
6. Spanish and English is a must
7. May require weekends, evenings, and holiday availability

Additional Information

Louis Vuitton is a company that respects the uniqueness of each employee and offers everyone the means to find their place and prosper. We promote initiatives aimed at supporting professional equality for everyone. We strive to go above and beyond purely symbolic measures by building a culture passionate about meaningful strategies aimed at crafting an inclusive workforce. All your tasks are not limited and/or restricted to this job description. You must comply with any reasonable requests from your manager to perform any other duties to fulfill your role's requirements. Louis Vuitton is an equal employment opportunity employer.

Reference LVM27262