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Executive Assistant PA
Job summary
A leading insurance company based in London is seeking an Executive Assistant for a 6-month fixed term contract to provide high-level support to two Executive Directors. This role involves managing diaries, organising meetings, and assisting with sensitive communications. Previous experience in a similar role, strong IT skills, and excellent interpersonal skills are essential. The position offers a dynamic work environment and the opportunity to support top executives.
Qualifications
- Previous experience in a PA / EA / Secretarial role, ideally in an Insurance or Financial services setting.
- Strong IT skills, particularly in Word, Excel, PowerPoint, and Outlook.
- Excellent organizational and prioritization skills.
Responsibilities
- Assist in organising and prioritising the workload of two Directors.
- Organise meetings, including venue booking and catering.
- Manage travel itineraries for the Senior Leader.
Skills
Tools
Primary Details
Time Type: Full time
Worker Type: Employee
Executive Assistant / PA
Fenchurch Street London
6-month fixed term contract
We have an exciting opportunity for an Executive Assistant to provide high level secretarial support to two of our Executive Directors. The role is fixed term for 6 months to cover maternity leave.
- Assist in organising and prioritising the workload of two Directors Jon and Anna and their direct reports.
- Organise internal and external meetings, book venues and plan for equipment and catering to ensure successful meeting outcomes.
- Assist the Senior Leader in dealing with administrative aspects of highly confidential matters sensitively and in line with best practice.
- Organise travel itineraries for the Senior Leader in line with requirements and company policies.
- Distribute incoming posts promptly to ensure timely correspondence forwarding.
- Liaise with external and internal contacts to ascertain needs and ensure effective communication processes.
- Screen, prioritise and annotate incoming information and communications, triaging e-directing or referring as appropriate.
- Support the Senior Leader in managing and responding to approval requests ensuring alignment with internal policies.
- Previous experience in a PA / EA / Secretarial role ideally in an Insurance or Financial services setting
- Diary management and invoicing experience
- Good IT skills (Word / Excel / PowerPoint / Outlook)
- Strong organisational and prioritisation skills
- Strong interpersonal and communication skills (face to face, telephone, written)
- Accuracy, precision and attention to detail
To submit your application click Apply and follow the step by step process.
QBE is an equal opportunity employer and is required to comply with equal employment opportunity legislation in each jurisdiction it operates.
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.