Travel Assistant

THE INSTITUTE OF ISMAILI STUDIES; London; On-site; GBP 20,000 - 40,000

Job description

Finance and Administration Department

We are seeking a keen and methodical Travel Assistant to join the Finance and Administration department on a permanent basis. This is a part-time role (28 hours/week) that will gradually be made full-time, and you will report to the Finance Manager.

Your duties will include the following:

• Support departmental representatives to book flights, hotels, and other travel requirements.
• Serve as the first point of contact for all travel inquiries from employees and visitors.
• Create robust arrangements with the travel agents for sourcing the most economical flights.
• Explore new travel agents’ relationships and porting the system to a digital platform where Co2 emissions for travel can be tracked and reported vs the budget.
• Coordination with the core Finance team in clearing invoices.

You will require:

• Strong communication skills with the ability to work collaboratively in a fast-paced environment.
• Proficient in MS Office (especially Excel) and knowledge of automating reports using MS Access or other databases.
• Knowledge of dealing with travel planning, including the ability to transform the travel booking onto a digital platform.
• Multitasking and dealing with multiple stakeholders in driving the best customer experience.
• Have a flexible approach, responding to the changing nature of the IIS.

Please apply online via the button below where you can also download the job description and person specification. Closing date: 14th April 2025. Note that this vacancy may close early if a suitable applicant is found. If you have any queries, please email People and Culture Team at [e-mail]