Sr. Event Coordinator

WHO WE ARE

Opus Agency is a future-forward full-service Global Events Agency with over 325 team members in the United States and the United Kingdom. As we look ahead to 2025 and beyond, our profound opportunity is to shape the future of events in an increasingly AI-infused world. In an era where digital interactions often dominate, the authenticity of real-world connections will become paramount. Events will emerge as the #1 priority for CMOs, driving brand success and fostering deep, meaningful relationships with audiences.

Our Event Management team plays a critical role in this vision, partnering with world-shaping brands like Amazon, Microsoft, Google, and Salesforce, as well as an ever-expanding roster of category creators and fast-growing global brands. With these clients, we don’t just respond to change; we shape it by pulling the future forward and leading them into a new era of event marketing. As a Sr. Event Coordinator, you will be at the forefront of this mission, driving innovative and impactful strategies that align with this events-driven vision for the future.

WHAT WE ARE LOOKING FOR

We are searching for a Sr. Event Coordinator to join our Opus team. This role will be essential to the event's success by supporting the Project Lead to keep stakeholders, internal teams, vendors, and additional contributors to task and budget, whilst helping to drive seamless execution. Sr. Event Coordinators support the Project Lead to ensure that client needs are anticipated and exceeded by updating planning schedules, providing call and meeting minutes/notes, researching and booking vendors/contractors, and implementing Opus processes to deliver unique experiences.

Must be results oriented, able to meet demanding deadlines and balance multiple tasks in a fast-paced environment.

YOU SHOULD HAVE

1. 2+ years of Senior Coordinator experience preferably within the event industry
2. Bachelor's Degree (B.A.) preferred
3. Supporting on the delivery of events with complex workstreams or programs at a large scale (e.g., 750+ attendees in person) Please specify events worked on and role in CV.

ESSENTIAL RESPONSIBILITIES

1. Exhibits strong critical thinking, multi-tasking, and problem-solving capabilities.
2. Ability to anticipate areas of risk and implement creative solutions.
3. Effectively manages a high volume of work and consistently provides a high quality of work output.
4. Co-ordinates project team meetings on a regular basis with all members of the project team whilst keeping track of project progress, challenges, and solutions, and taking and distributing meeting minutes.
5. Supports tracking of event budgets, to prevent budget overruns.
6. Maintains independent working relationships and establishes excellent customer service with clients and vendors.
7. Negotiates with vendors to achieve higher caliber service and/or cost savings on behalf of the client.
8. Maintains a thorough knowledge of Opus best practices and overall agency operations.
9. Actively participates and contributes to department meetings, training, initiatives, and committees.
10. Able to effectively prioritize tasks, whilst owning the project timelines/critical path and providing updates as necessary to keep the team to task.
11. Maintains clear communication with manager and/or client, regarding special problems or exceptions to policies and procedures.

COMPETENCIES

1. Understanding of event cycles
2. Creative problem-solving skills
3. Relationship builder
4. Project / Task Management
5. Autonomy / Self-Direction
6. Professional written & verbal communication
7. Microsoft Office & Google suite program experience
8. Displays strong organizational, and analytical capabilities
9. Project management skills
10. Cross-functional team / agency awareness
11. Delivering seamless execution
12. Demonstrate strong verbal and written communication, presentation skills, email & memo writing
13. Ability to effectively prioritize workload on multiple projects & events simultaneously
14. Successfully perform in high stress, fast-paced environment
15. Accept changes with short notice and tolerate frequent interruptions
16. Ability to maintain high levels of confidentiality
17. Work cooperatively with other employees, vendors, and clients
18. Portray professional presence through superior communication, presentation, promptness, and appearance

WHAT YOU CAN EXPECT IN RETURN

1. Full time position
2. Opportunities for growth and development
3. Health & dental insurance options
4. London Bridge office with rooftop working and social spaces
5. Hybrid/remote working flexibility
6. Regular team social occasions
7. Extended Bank holiday weekends in May and August
8. Christmas and New Year period office closure

Physical Requirements

Individuals will be required to sit for the majority of the day and will be required to stand as needed. May require walking primarily on a level surface for periodic periods throughout the day. Reaching above shoulder heights, below the waist or lifting as required to file documents or store materials throughout the workday. Proper lifting techniques required. Individuals will be required to travel via airplane, train, taxi, car and/or other means of transportation as needed.

OTHER DUTIES AND ACKNOWLEDGEMENT

The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the employee/candidate a general sense of the responsibilities and expectations of the position. Duties, responsibilities, and activities may change at any time with or without notice.

Opus Agency does not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. All employment is decided based on qualifications, merit, and business need. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.