Senior Project Manager (Events)

SRG; Marlow; Hybrid; GBP 50,000 - 90,000

Job description

Role: Senior Project Manager (Events)
Contract: 12 months
Location: Marlow
Office based Hybrid or Remote: Hybrid - 2/3 days onsite

SRG are working with a leading pharmaceutical company based in Marlow. Our client develops and manufactures an impressive portfolio of aesthetics brands and products.

They are seeking a Project Manager to join their team.

Job Overview

The Senior Project Manager Events is responsible for the end-to-end event planning and project management support including functional and external events as well as project management for Culture, Capabilities and Onboarding initiatives.

This person will be responsible for guiding the process of thoughtfully planning and executing meaningful, engaging events and ensuring each team member contributes at a high level and meets established goals. This person will set a clear expectation of each engagement and drive outcomes to ensure successful execution of both internal and external meetings.

This role requires strong project management, event planning, and support of several projects and continuous improvements.

The position operates in a highly regulated environment, ensuring compliance with the HCP code and other regulations.

Duties

1. Functional and external events. Event Management - location scouting, scheduling and leading planning meetings, coordinating event logistics, communicating with participants, preparing meeting materials, and executing onsite, production vendor management. (60%)
2. Co-ordination with creative agencies for logistics for events
3. Agency SLA management and RFPs when appropriate
4. Maintaining and reconciling event budgets
5. Management of multiple agencies involved in all aspects of the projects; conducting reviews to maintain alignment on projects and ensuring costs are contained
6. Plan, coordinate and keep contents to ensure focused meeting cadences and outcomes.
7. Management of process for all event materials
8. Creation of communication plans for all meetings and events
9. Working closely with Business Technology and Digital team to maintain/enhance virtual event processes
10. PO, invoice, payments management for all events Operations & Projects (30%)
11. Creative management and content creation for functional teams presentations
12. SharePoint ownership for process improvement and content enhancing
13. Business Processes building and continuous improvements for event planning
14. Continuous improvement and project coordination support for large scale projects undertaken and led by Director Strategic Planning & Projects & Chief of Staff (i.e Onboarding, Culture, SharePoint).
15. Develop and maintain event industry knowledge: (5%)
16. Recognise event industry trends and understand current travel guidelines
17. Maintain excellent venue and destination knowledge
18. Comply with current pharmaceutical code of practice in relation to meetings and events
19. Continuously evaluate emerging technological innovations to enhance event production and virtual offerings

Compliance and Governance (5%)

1. Ensure that all activities related to events are compliant and in line with the internal and external standards
2. Ensure that payments for KOLs are received on time

ESSENTIAL EXPERIENCE, SKILLS AND COMPETENCIES (Including licenses, credentials):

1. Bachelor's degree in business, Life Science or Project Management
2. Broad understanding of the pharmaceutical business (or similar) and strong project management/project planning experience on global projects
3. Must have extensive experience conceiving, creating, and delivering business presentations to senior management and cross functional teams
4. Ability to work in a fast-paced, dynamic, evolving environment with previous experience in the pharmaceutical industry
5. Outstanding organization skills with close attention to detail
6. Highly professional and Proven Learning Agility
7. Ability to work well under pressure
8. Expert technology skills (e.g., MS Office software, SharePoint Skills) especially Smartsheet
9. Professional experience 7+ years of event/conference management experience
10. Knowledge/experience of regulated/high compliance sector

OTHER REQUIREMENTS (e.g., travel):

Ability to travel up to 10% internationally, including overnight stays is required.

Carbon60, Lorien & SRG - The Impellam Group STEM Portfolio are acting as an Employment Business in relation to this vacancy.