Project Coordinator

KONE; Chertsey; Hybrid; GBP 30,000 - 50,000

Job description

The Project Coordinator (PC) leads the main administrative tasks under the Delivery Operations scope, meaning "from the handover from Sales to Delivery until the handover to our Customers and Service". The PC is the main support for the Project Manager and Construction Manager including customer communication when required. PC reports to the Delivery Operations Manager and cannot be combined with a Sales Administrator role.

Project Coordinator core responsibilities are:

The PC leads and supports pro-actively the main administrative tasks under project execution scope being the main support to Project Manager and Construction Manager. The PC is a key support by performing primary administrative tasks within the project such as dynamic cost planning, managing project documentation, updating good receipts, triggering invoices, and all support required during project closing.

The PC reports to the Delivery Operations Manager to coordinate, evaluate, and develop a team of professionals so that the organization has access to the materials and inputs it needs to operate. This ensures that all tasks are handled consistently and on time.

Project Administrative work:

1. Pro-actively supports the Project Manager and Construction Manager to monitor actual vs planned costs and report deviations, also the proper booking of actual costs and the preparation of all revenue and cost plan status information and financial forecast in general to ease the forecast review by the Project Manager.
2. Monitors and updates the forecast on a monthly basis as a minimum. Ensuring that front-line guidelines regarding forecast change approvals are followed.
3. Verifies the invoicing and collection status of the project towards the billing plan and reports deviations to support in case issues are found.
4. Participates as needed in the different Project Reviews after booking and is responsible for the correctness of the cost planning in the system to have a correct POC (Percentage of Completion) revenue recognition from the start of installation.
5. After the pre-closing review, the PC is responsible for setting in the system the correct status for sales recognition and the planning of the remaining costs to create a Late Costs plan.
6. Is responsible for the administration of change orders.
7. Prepares purchase requests by ensuring all needed information is included, monitors the creation of purchase orders in the system, and checks invoices without Purchase order and goods receipt.
8. Supports Project Manager and Construction Manager with customer correspondence, getting approvals and signatures on time, preparing documentation for the right stakeholders, and ensuring that all documentation is available when needed, especially in case of a potential claim.
9. Based on Construction Manager input, you will be responsible for ensuring that the labour is accurately planned before installation activities are performed, including the correct creation of subcontracting purchase requests and the correct planning of the installation hours by KONE fitters and testers in the corresponding activities in the system.
10. Supports Construction Manager with the document management of the fitters and subcontractors in coordination with the Installation Resource Manager.

Skills & experiences:

1. Administrative tasks experience.
2. Ability to manage and comprehend contract terms and conditions as well as contract financials and interpret general business and governmental regulations.
3. Ability to present effectively business information and work in groups of managers, customers, and general contractors.
4. Capability to write reports and professional business correspondence.
5. Ability to solve practical problems and deal with a variety of concrete variables.
6. Cost management is beneficial.
7. Customer Experience KONE programs.
8. KONE Project Management Framework.
9. Proficient in Microsoft Office products.
10. SAP system and functionality knowledge.

What KONE can offer:

We offer a competitive salary, 25 days holiday and 8 additional Bank Holidays, 1 volunteering day, Pension Scheme, Development opportunities and development reviews to help you achieve your professional goals. Endless support from experienced leaders within the lift and escalator industry, Bonus. KONE Discounts, 24/7 GP Support & Wellbeing Access and hybrid working.