Project Coordinator

Covestic Inc; Greater London; Remote; GBP 30,000 - 60,000

Job description

Job Description

Milestone Technologies is a global IT managed services firm that partners with organizations to scale their technology, infrastructure and services to drive specific business outcomes such as digital transformation, innovation, and operational agility. Milestone is focused on building an employee-first, performance-based culture and for over 25 years, we have a demonstrated history of supporting category-defining enterprise clients that are growing ahead of the market. The company specializes in providing solutions across Application Services and Consulting, Digital Product Engineering, Digital Workplace Services, Private Cloud Services, AI/Automation, and ServiceNow. Milestone culture is built to provide a collaborative, inclusive environment that supports employees and empowers them to reach their full potential.

Our seasoned professionals deliver services based on Milestone’s best practices and service delivery framework. By leveraging our vast knowledge base to execute initiatives, we deliver both short-term and long-term value to our clients and apply continuous service improvement to deliver transformational benefits to IT. With Intelligent Automation, Milestone helps businesses further accelerate their IT transformation. The result is a sharper focus on business objectives and a dramatic improvement in employee productivity. Through our key technology partnerships and our people-first approach, Milestone continues to deliver industry-leading innovation to our clients. With more than 3,000 employees serving over 200 companies worldwide, we are following our mission of revolutionizing the way IT is deployed.

Milestone Technologies is currently hiring for a Project Coordinator to work remotely in London, England.

How You Will Make An Impact:

• Provide support to project managers (PMs) in day-to-day project activities.
• Utilize your experience in a construction or facilities setting to support project execution and management.
• Handle access requests for project-related activities.
• Establish and maintain project folders and file management systems.
• Assist in the preparation and maintenance of project schedules and plans.
• Perform sharing audits to ensure proper access and security of project files.
• Conduct regular audits and reviews to ensure compliance with quality standards.
• Assist in maintaining and improving project control processes and QA/QC procedures.
• Manage GSuite setup for project-related activities.
• Coordinate project meetings between key stakeholders and vendors and record and distribute meeting minutes as requested or required.
• Assist in the ISA/FSA process for onboarding new vendors and owner direct contractors.
• Facilitate the creation and processing of Statements of Work (SOW) for new vendors and owner direct contractors.
• Support PMs and Architects/Engineers (AE) with permit submissions through local online environments.
• Assist PMs with invoicing processes and resolve any related issues.
• Support vendor teams in onboarding Contractors on site through internal HR systems and initial device setup.
• Review Statement of Work Contracts and other documentation for formatting and standardization.
• Help coordinate purchase order (PO) information from PMs to ensure timely execution of POs to key vendors.
• Track and follow up on open project action items to ensure timely completion.
• Assist in plotting and acquiring drawings as needed for page turns, meetings, etc., under the direction of PMs.
• Gather support drawings to facilitate the transition of projects from concept to design.
• Set up impacted document registers (IDRs) for project documentation management.
• Upload as-built drawings to the customer’s internal tools and systems.

What You Will Need To Succeed:

• 3+ years of experience as a Project Coordinator.
• Proven experience in a construction or facilities environment.
• Strong organizational and multitasking skills.
• Proficiency in GSuite and other project management tools.
• Familiarity with permit submission processes and local online environments.
• Ability to work independently as well as with a team.
• Excellent communication and interpersonal skills.
• Detail-oriented with a focus on quality and compliance.
• Ability to travel up to 20% internationally as required.

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