Personal Assistant to CFO

Lloyd's Register; London; On-site; GBP 35,000 - 65,000

Job description

Job ID: 40194

What we're looking for

As part of this role, you will act as an assistant to the Group Chief Finance Officer and contribute to the efficiency of the Finance team by providing a high level of support to essential agenda items, deliverables, and key issues.

What we offer you

The opportunity to work for an organization that has a strong sense of purpose, is values driven and helps colleagues to develop professionally and personally through our range of people development programs.

The role

• Extensive support to the Group Chief Finance Officer through the management of schedules, logistics and communications.
• Act as conduit between Finance team to ensure people related activities are communicated effectively and in a timely manner to managers and colleagues through appropriate channels.
• Act as point of contact for communication and matters assuring content, preparing talking points/written responses on behalf of the Chief Finance Officer for both internal and external audiences.
• Act as an assistant to Finance team by briefing them on essential agenda items, deliverables, and key issues.
• Prepare high-quality materials and resources for both Board executive meetings and the Finance leadership team.
• Arrange/coordinate travel and accommodation.
• Manage the Group Chief Finance Officer's calendar and prioritize as necessary.
• Format information for internal and external communications and presentations.
• Minute taking as required.
• Manage flow of information in a timely and accurate manner.
• Prepare and share itineraries.
• Coordinate/arrange events and necessary logistics for the Exec team as required.
• Coordinate, track and reconcile expenses for the Group Chief Finance Officer.
• Monitor departmental expense in line with LR policies and procedures.
• The duties will be varied and some confidential, requiring the highest level of discretion.
• Maintain close relationships with peers and relevant departments across the organization.

What you bring

• Track record as an Executive Assistant, preferably within a global business supporting C-Level stakeholders and the Board.
• Ability to juggle different tasks, effectively prioritize and manage competing demands.
• Driven and act with integrity at all times.
• Excellent verbal and written communication skills, with an ability to convey clear and compelling messages, flexing tone and style to suit the audience.
• Significant previous experience supporting C-level stakeholders or exposure in a similar role handling Chief of Staff responsibilities.
• Exceptional project management skills.
• Proficiency in using spreadsheet programs (Google Sheets or Microsoft Excel), presentation graphics software (Microsoft PowerPoint or Google Slides), and word processors (Google Docs or Microsoft Word).
• Project management certifications are an advantage.
• Outstanding people skills and strong emotional intelligence.
• Demonstrable discretion in all situations.
• Attention to detail, highly organized.
• Personable, confident and open.
• Resilient and able to think and act appropriately at all times.
• Creative approach to problem solving.
• Proactive and attentive.
• Experienced in efficiently balancing multiple tasks at any given time.
• Flexibility and adaptability.
• Solid knowledge and experience working with MS Office applications including Outlook, PowerPoint, Word and Excel. Tech savvy and able to learn new software.

About us

We are a leading international technical professional service provider and a leader in classification, compliance, and consultancy services to the marine and offshore industry. We are shaping the industry's future through the development of novel and innovative technology for the next generation of assets, while continuing to deliver solutions for our customers every day.

Want to apply?

Here at Lloyd's Register, we care, we share and we do the right thing in every situation. We are committed to making all stages of our recruitment process accessible to all candidates. If you don't tick every box in these ads, please don't rule yourself out. We focus on hiring people who share our goal of working together for a safer, sustainable, thriving ocean economy.

If you have further questions about this role, please contact us at [e-mail] and we will respond to you as soon as possible.