Office Manager - Construction

Premises Recruitment Ltd; Gillingham; On-site; GBP 29,000 - 35,000

Job description

Office Manager - Construction Industry
Location: Gillingham, Kent
Salary: Up to £35,000 per annum
Contract Type: Permanent

Duties:

1. Ensuring the workshop, office and welfare facilities are well maintained and implement systems and processes to ensure smooth running.
2. Act as the key point of contact for the business regarding building management matters and ensure all facilities related matters are reported and resolved in a timely manner.
3. Point of contact for all company insurances.
4. GDPR administration.
5. Ensure all office/facilities management procedures are followed.
6. Acting as the primary contact point for IT issues.
7. Maintain and order all IT and comms equipment.
8. Working with the IT team to set up new starter's technology.
9. Organise travel bookings for the Directors.
10. Complete other ad-hoc office management tasks.
11. Being fully up to date with Fire Safety and regulations, manage office Health & Safety and support the Operations Director with administration of workshop Health and Safety.
12. Helping organise company events and charitable partnerships.
13. Greeting visitors, ensuring visitors are signing-in and out and contacting host.
14. Support in implementing the marketing, PR and social media plan, including regular content creation and posts to social media.
15. To welcome and process administration of new employees ensuring all employee files have relevant information including signed contracts, passports or work visas etc.
16. Ensure that processes and methods are introduced and followed to ensure all new starters are fully inducted and onboarded within the business including creating 'welcome packs'.
17. Keep the HR records fully up to date and ensure all data relating to personnel details is kept strictly confidential.
18. Managing staff holiday schedule including approvals.
19. Advise on Company policies and procedures where appropriate and provide advice and support on day-to-day issues.
20. Arranging and holding exit interviews, ensuring timely feedback is given as needed.

Requirements:

1. Ideally you would have experience working with a construction company in an office manager/admin position.
2. Organisational skills.
3. Ability to interact and support the Managing Director and wider team.
4. High degree of confidentiality, attention to detail and hugely motivated.
5. IT literate with a good working knowledge of Office 365.
6. A creative eye with a keen interest and understanding of social media marketing.