Office Manager

JR United Kingdom; West Midlands Combined Authority; Hybrid; GBP 50,000

Job description

Office Manager Role - Private Family Office

Location: West End, London
Salary: £50,000
Predominantly office-based, with ability to work remotely after probation

A highly regarded organisation is seeking an experienced Office Manager to oversee the smooth running of their private family office. This is an exciting opportunity for a proactive and organised individual to join a welcoming and professional team.

Key Responsibilities:

1. Maintain supplies of office essentials (stationery, kitchen items, etc.)
2. Collaborate with the property team to ensure timely repairs and maintenance
3. Manage vendor and supplier relationships, ensuring service contracts are met
4. Act as the primary contact for the cleaning service provider
5. Handle supplier queries and negotiate contracts and pricing with vendors
6. Maintain office audit logs and service schedules
7. Ensure office equipment (e.g., printers, copiers) is fully operational and liaise with IT as needed
8. Manage office filing and document storage systems
9. Source and compare quotes for office goods and services
10. Ensure adherence to health and safety regulations
11. Coordinate first aid and fire safety training, maintaining updated records
12. Monitor and replenish first aid and fire marshal supplies
13. Conduct risk assessments, organize PAT testing, and oversee emergency evacuation procedures
14. Coordinate seating arrangements and oversee team relocations within the office
15. Assist with office refurbishment and redesign projects, providing input and overseeing execution
16. Maintain a tidy office environment and support departments with storage solutions

What Our Client Is Looking For:

1. Proven experience in office management and facilities management
2. Strong organisational and multitasking skills
3. Excellent communication and relationship-building abilities
4. Familiarity with health and safety requirements
5. Proactive and solution-oriented mindset

This is an exceptional opportunity to become a key member of a collaborative team within a dynamic and supportive work environment. If you're an experienced Office Manager with a can-do attitude, we'd love to hear from you!