Office Manager

Plus One Personnel; Rugby; On-site; GBP 25,000 - 35,000

Job description

Have you got previous or current experience as an Office Manager, Executive Assistant or Personal Assistant?

Have you previously or are you currently working in the automotive or engineering industry?

Do you have excellent organisational and time management skills?

And are you looking for a role that can offer variety?

Our client is a world leading business in their field, based in Warwickshire, offering a bespoke service to meet the needs of their customers. They are now in search of an Office Manager, working on-site, full-time Monday-Friday. The successful candidate would have prior experience as an Office Manager, Executive Assistant or PA. The candidate would be responsible for completing tasks such as director’s diary management, liaising with suppliers/internal departments, supporting with Health & Safety and managing both the sales & purchase ledger. This is a fantastic opportunity to join a business who can offer a great working environment and to be part of a close-knit team.

Key Responsibilities:

• Responsible for managing the director’s calendar, scheduling meetings and coordinating appointments.
• Support Director with administrative tasks, including answering the phone, responding to emails and minute-keeping.
• Organise and oversee the office operations and procedures, ensuring a smooth workflow.
• Assist with enquiries related to ongoing projects and liaising with relevant departments to ensure coordination and accuracy with time management.
• Maintain and build key relationships with suppliers, ensuring the highest quality of products are produced and the ultimate customer care is provided.
• Manage both the sales and purchase ledgers using Sage, with the ability to complete month end, VAT Returns and aid external accountants with end of year documentation.
• Ensure Payroll is completed and submitted to Accountants.
• Produce and oversee invoices to customers, using the internal Excel system.
• Maintain and organise all confidential records and files.
• Assist with ad-hoc duties as and when necessary.

Key Skills & Experience:

• Previous experience as a Personal Assistant, Office Manager or Executive Assistant.
• Previous experience working in the automotive or engineering industry.
• Proficiency in using Sage Accounting software.
• Proficient with Microsoft Applications; Word, Excel & Outlook.
• Strong problem-solving, organisation, and planning skills.
• High level of discretion, professionalism, and confidentiality.
• Flexibility and adaptability with great attention to detail.
• Excellent telephone manners and interpersonal skills.
• Ability to interact with a wide variety of people and highly communicable.
• Self-starter, conscientious, approachable, and enthusiastic.

Additional Information:

• Monday – Friday, 8am-4pm.
• Office Based Working.
• 28 days holiday, including bank holidays.
• Competitive Salary, DOE.
• Onsite parking.
• Pension scheme.

To express interest in this promising role, kindly forward your latest CV, detailing your present or most recent remuneration package and any notice period you might have. For a discreet, detailed discussion about the role, you can reach out to Shanelle Bowyer at 01295-983585.