Office Administrator

Hays; Northern Ireland; On-site; GBP 29,000 - 35,000

Job description

Office Administrator - Dungannon

Your new company
This is a great opportunity to join a family construction company that has successfully been in business for almost 30 years. This company provides solutions to companies throughout the UK & Ireland. This company has always invested in the training and the upskilling of their employees and can offer excellent career progression. Due to expansion, they are recruiting for an office administrator. Hours of work are Monday - Thursday 8.30-5 and Friday 8.30-3. Salary for this role is negotiable up to £35k depending on experience.

Your new role
As Office Administrator, duties include:

1. Oversee the daily operations of the office, ensuring a smooth workflow.
2. Coordinate with teams to ensure administrative tasks are completed efficiently.
3. Maintain and update daily work programme.
4. Manage employee attendance via company software.
5. Prepare payroll records for employees.
6. Manage, organise, and archive company documents, contracts, and project files.
7. Manage social media: max two posts per week.
8. Assist with creating any brochures/presentations when required.
9. Represent the company at networking events; work on branding etc.
10. Ad hoc duties.

Travel Coordinator Duties
Arrange travel for office and site staff, including flights, trains, car rentals, and accommodations. Ensure that all travel arrangements align with project schedules, budget constraints, and company policies. Coordinate with project managers and site supervisors to confirm travel requirements for staff across various projects. Maintain records of accommodation arrangements and ensure staff have all necessary details before travel. Prepare detailed travel itineraries for all staff, including flight details, accommodation information, and site contact details. Manage travel budgets for each project, ensuring cost-effective travel arrangements. Process travel-related expenses and reimbursements, ensuring all receipts and documentation are properly submitted and recorded. Reconcile travel expenses with project budgets and report any variances to the finance department. Establish and maintain relationships with travel agencies, airlines, hotels, and car rental companies. Negotiate contracts and corporate deals with travel service providers to obtain the best rates and services.

What you'll get in return
You will be offered an excellent salary negotiable up to £35k depending on experience, excellent career progression, and the opportunity to join a supportive team environment with an expanding reputable company.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.