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Legal Secretary - Private Client

360 Recruitment

Oxford

On-site

GBP 24,000 - 30,000

Yesterday

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Join a well-established law firm as a Legal Secretary in their Private Client team. This role offers a chance to provide essential administrative support to a busy department, ensuring smooth operations and client interactions. You will engage with clients, manage documents, and assist with various administrative tasks in a friendly and professional environment. While previous experience in Private Client work is advantageous, a genuine interest in legal matters such as Wills and Probate will be beneficial. This position is ideal for those looking to thrive in a supportive team atmosphere, making a real difference in clients' lives.

Experience in a Legal Secretary or Legal Assistant role is essential.
Strong organisation and communication skills are a must.

Provide administrative support including document production and filing.
Manage client communications and schedule appointments.

Organisation Skills

Written Communication

Attention to Detail

IT Applications (Word, Excel, Outlook)

Audio-Typing

Experience as Legal Secretary or Legal Assistant

Case Management Systems

BigHand Transcription System

Job Description

Legal Secretary - Private Client

Location: OxfordSalary: £24,000 - £30,000 depending on experience

My client is a well-established and well-respected leading regional law firm. They are currently recruiting for a Legal Secretary to join their friendly and busy Private Client team in the Oxford office. The primary purpose of the role is to provide full administrative support to the Partner/Head of Department. We are ideally looking for full-time candidates however part-time candidates looking to work around 4 days per week will also be considered.

Whilst the role is suitably challenging, previous Private Client experience is not essential; however, a genuine interest in Wills, Powers of Attorney, Probate, and estate administration would be an advantage

Duties will include:

Administrative support including: file opening, document production, filing/archiving, retrieval of files, photocopying, email management, cheque requests, and dealing with post
Audio-typing
Typing standard and non-standard letters
Drafting documents, using appropriate precedents and templates to accurately reflect fee earner instruction
Attending clients over the phone and in person to respond to enquiries
Arranging and scheduling meetings and other appointments
Running monthly bills, diarising payments, and follow-up
Carrying out other duties and responsibilities as required

Knowledge, Skills, and Attributes

Previous experience within a Legal Secretary or Legal Assistant role
Private Client experience would be desirable although not essential
Excellent organisation capability with the ability to effectively prioritise
Ability to work quickly, accurately, to deadlines and under pressure
Competent with IT applications such as Word, Excel, and Outlook
Experience on case management systems desirable
Experience with BigHand transcription system desirable
Strong written communication skills
A friendly approachable personality to facilitate the link between lawyers, clients and third parties
Good attention to detail
Professional, personal presentation.

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