Human Resources Coordinator

JR United Kingdom; Reading; On-site; GBP 25,000 - 40,000

Job description

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Cpl is an equal opportunities employer and welcomes applicants from all backgrounds. We recognise that a diverse and inclusive workplace will better our relationships and services with our clients, our candidates, our communities, and one another. Be You, Be Kind, Be Proud.

The Role:

The People Experience (HR) Coordinator is responsible for providing an efficient and effective HR administrative service to the business and providing support to the People Experience Team, adhering to processes and suggesting changes and improvements where they see opportunities. The People Experience Coordinator will be part of the People Experience Team and will work in partnership with their peer group to support the function in delivering a best-in-class people operations. The job holder will be responsible for the administration of core HR & Payroll responsibilities.

Responsibilities:

Payroll, Administration & Reporting

1. Responsible for the employee life cycle process from end to end for our people in Ireland and the United Kingdom i.e., Generating contracts of employment, onboarding, payroll processing, off-boarding, etc.
2. Support on all administration associated with benefits such as bike to work, season ticket, healthcare, pension.
3. Responsible for the statutory leaves (Maternity Leave, Paternity Leave, Parental Leave, Adoptive Leave, Emergency Leave, Carer’s Leave, sick leave) for payroll processing.
4. Responsible for the following aspects of payroll administration and processing: e.g. Bike to work, Post Probation Referrals, Eyecare vouchers, etc.
5. Responsible for carrying out the contract amendment process from an administration and payroll perspective.
6. Manage all UK people policies on workvivo across all entities to ensure that they are up to date and in line with group policy framework.
7. Responsible for salary certification, employment references completion and other government documentation as required, adhering to SLAs in this regard.
8. Working closely with IT Operations to create accurate and efficient reporting. Producing various reports for People Experience and Pillar management and always ensuring data integrity.

HRIS Management Information

1. Maintain accurate People Experience Records on all People Experience systems (Mitrefinch, Salesforce, Azure, etc).
2. Support the implementation and co-ordination of People Experience System upgrades and systems.
3. Carry out regular audits on our People Experience Systems (HRMS, Docit, Workvivo etc.) to ensure accuracy of data and information.
4. Providing reports to management.

Performance Management

1. Responsible for the probation administration process, including extensions and terminations in full consultation with People Experience Representative.
2. Highlight performance concerns to People Experience representatives in a timely manner.
3. Support the People Experience Representative and business owner with PIP meetings.

Employee Relations

1. Advising line managers on basic queries relating to People Experience policies and procedures, always ensuring that best practice is maintained, and escalating to People Experience Representative as appropriate.
2. Ensuring that accurate notes and documentation of all issues are maintained.
3. Supporting the Business Partnering team with grievance and disciplinary meetings when required.

Relationships

1. Build effective relationships with Directors/Managers ensuring they adhere to all people and HR practices effectively.
2. Build and manage own personal brand with key stakeholders.

People Experience Projects & Ad hoc Requests

1. Working across the People Experience team on annual people programmes that complement skills and capabilities.
2. Assist in any People Experience Operational related projects such as System Implementations & Upgrades.
3. Carrying out requests as needed from the People Experience Management team.

Experience/Skills

1. 1+ year of HR or Administration experience.
2. HR Qualification desirable, but not necessary.
3. Demonstrate excellent administration, communication & strong attention to detail.
4. Ability to multi-task and yet maintain standard/quality on all tasks.
5. Experience working with, and demonstrating a strong working knowledge of Microsoft Office Suite.
6. Team player with the ability to also work on their own initiative.
7. Excellent interpersonal skills, with the ability to establish credibility with Managers/ Directors and employees.

About You:

1. Strong customer-focus attitude.
2. A professional approach with excellent attention to detail.
3. Flexible, and open to change.
4. Able to work well under pressure particularly in times of peak workloads and/or demand, through good planning & time management skills.

Company Background:

Our vision is to be the world’s best at transforming our clients through sustainable total talent solutions. As a talent solutions business, we know that we can only achieve this by working with great people. Cpl is Ireland’s largest talent solutions provider and is a subsidiary of Outsourcing Inc, a Tokyo headquartered publicly listed organisation which operates in 39 countries, spanning 6 continents. Cpl is headquartered in Dublin and is a global provider of talent solutions including specialist recruitment, managed services, outsourcing and strategic talent advisory services through Cpl’s Future of Work Institute. Cpl employs almost 13,000 people and has 45 office locations operating in 12 countries world-wide - Ireland, United Kingdom, Germany, Belgium, Poland, Czech Republic, Slovakia, Hungary, Bulgaria, Switzerland, Tunisia and the United States - and has ambitious plans to grow our international footprint even further. It is a very exciting time to join Cpl.

Cpl is committed to providing a positive employee experience for all its people where everyone can gain access to meaningful and challenging work with opportunities for growth and career progression. We recently listed 10th in the Best Places To Work in the super large category in Ireland and we are also the only Talent Solutions & Recruitment provider to be placed in the Top 30. We are recognised as one of the Best Places To Work for Women and a Great Place To Work for Health and Wellbeing. Cpl is also listed by Fortune 35 on the Top 100 Companies to work for in Europe 2024.

Cpl have attained the Gold Award by Investors in Diversity for our commitment to Diversity, Equity and Inclusion and we were awarded the first ever National Diversity & Inclusion Award - Company of the Year in 2023. We have received the ‘Diversity, Equality & Inclusion Initiative’ from ESG and the ‘Diversity, Equity & Inclusion Award’ from Business & Finance. Cpl also won the ERF ‘Best Diversity, Equality & Inclusion Strategy’ award. We were crowned Ireland’s Fittest Workplace for the second year in a row for 2023 and have achieved a management B rating in CDP for sustainability performance.

To get a sense of what it’s like to work in Cpl check out #OneCpl, #CplGreatPlaceToWork, #CplGivingBack on social media platforms or visit our website or you can take a look at our sustainability report.

Cpl Core Competencies:

1. Communicate with Impact
2. Collaborate & Contribute to Driving our Success
3. Be Client Centric & Commercially Aware
4. Problem Solve & Innovate Creatively
5. Continuous Development of Self & Others

Cpl Core Values

Accountability, Customer Focus, Communication, Respect, Empowerment.