Human Resources Assistant

eBanqo Inc; England; On-site; GBP 40,000 - 60,000

Job description

Overview

The HR Assistant will be responsible for providing administrative support for all Human Resources functions of the VHS office.

Responsibilities

1. Answer multi-line telephone, routing calls to appropriate coworker, taking messages when needed
2. Assisting callers by answering general questions and providing general information regarding policies/processes
3. Greet and assist visitors (employees and the public)
4. Mandate the VHSHR email box
5. Complete employment verification requests
6. Provide administrative support to the department
7. Open and route daily mail and faxes for the HR department
8. Pay invoices using Eva
9. Order supplies for the department
10. Scan and file processed items into BDM
11. Update cash journals for credit card sales (this includes cash handling also for replacement ID badges and HRT Go passes)
12. Assist with the VHS volunteer process
13. Perform other duties as assigned

ID Badges

1. Issue ID badges to new employees, students, volunteers, temporaries, residents, visitors, etc.
2. Track and order needed supplies as it relates to ID badges
3. Go to various locations on campus to take ID badges for students (i.e. student orientation)
4. Responsible for coordinating student orientation badging
5. Forward ID pictures in a jpeg format to departments who request photos of their students, residents, employees, or faculty members
6. Import jpeg files into the ID system to create badges for out of area new hires and/or residents
7. Create new ID badge templates as needed
8. Create spreadsheets with instructions for new ID badge templates
9. Log any IDs that need reprinting due to loss/theft, printer errors, typos, or changes

Qualifications

Intermediate to expert level of experience in Microsoft Outlook, Word, and Excel. Strong customer service skills. Detail Oriented.

Location

US-VA-Norfolk