HR/Payroll Coordinator

Jefferson Frank; Banbury; On-site; GBP 10,000 - 40,000

Job description

UK HR Payroll Coordinator

12-month contract

Up to £300 per day - Inside IR35

5 days per week onsite in Banbury

An international client is looking to add an HR Payroll Coordinator to their UK operations, based in Banbury with potentially some travel to other sites fully expensed.

Responsibilities:

Payroll

1. Responsible for the collation of monthly payroll data using the SD Worx payroll system for two business units: including bonuses, commission and overtime payments. For two PAYE Companies.
2. Responsible for the Irish payroll.
3. Process electronic payments and pay slips on a monthly basis for all employees.
4. Balance and provide monthly payroll reports to the Finance function.
5. Administer salary sacrifice processes.
6. Administer deductions of earnings (private mileage, salary sacrifice schemes and detachment of earnings) and show on each payslip.
7. Monitor the company sickness line, updating Line Manager and our HR System (Workday) ensuring accurate deductions are processed in a timely manner in accordance to our sickness policy.
8. Oversee and administer the pension scheme including all automatic enrolment duties and be available/competent to answer any queries.
9. Calculate and administer electronic payments to the pension scheme, HMRC, Childcare vouchers and any third parties.
10. Notify benefit providers of starters and leavers (BUPA, Company car provider, car insurance).
11. Oversee Company Car process including notifying employees of MOT reminders, administration charges, penalty notices and renewal notifications.
12. Respond to external requests for employee salary information i.e. mortgage & guarantor requests.
13. Provide advice to employees on payroll related queries.
14. Ensure all payroll information and records are maintained in accordance with statutory requirements and support internal and external audits related as such.
15. Advise on the payroll implications of future changes such as HMRC and pension regulations.
16. Full responsibility for year-end process including P11Ds, P60s and year end EPS submission.
17. The calculation, payment and reconciliation of tax and manual submission of the monthly EPS.
18. Oversee outsourced payroll for a smaller payroll based in Ireland.
19. Manage payroll systems and suggest changes/upgrades when required, including policies and procedures.
20. Calculation of statutory payments including SMP, SPP, SSP and redundancies.

Human Resources

1. Collecting and compiling HR metrics and data from a variety of sources including the human resource information system (Workday) and payroll outputs, management and employee surveys, exit interviews, employment records, and other sources.
2. Analyses data and statistics for trends and patterns with attention to attrition rate, recruitment, hiring practices, motivation, turnover, and compliance with employment laws and regulations.
3. Prepares reports of data results, presenting and explaining findings to UK HR Business Partner on a monthly and quarterly basis.
4. Support the UK HR Team with general HR administration, including recruitment, talent management and HR initiatives.
5. To assist with the general administration of the HR function.
6. Identify opportunities to deliver process improvements and smarter ways of working.
7. Manage the annual 'Holiday Purchase Scheme'.
8. Manage probation periods.
9. Conduct inductions.
10. Support HR Business Partner in the annual renewal process for our company benefit schemes i.e. simply health & Bupa (including gathering renewal data).
11. Proactively advise the HR team on implications of HMRC, pension and other regulatory changes - spot future issues and ensure that Brady is ready.
12. Process employee stock option sales through payroll.
13. Administer company fuel cards.
14. Check 'minimum wage' employee eligibility for salary sacrifice schemes.
15. Maintain the skills of our internal 'back-up' payroll person (within the HR team).
16. Supporting the annual auditing process.

Minimum Requirements:

1. Minimum 2 years stand-alone responsibility for a payroll for 200+ employees.
2. Experience of managing inhouse payroll.

To apply please contact [e-mail].