Grant Support Officer and Data Lead

SAM & BELLA SEBBA CHARITABLE FOUNDATION; London; Hybrid; GBP 25,000 - 45,000

Job description

About the Foundation

The Sam and Bella Sebba Charitable Foundation (SBSCF) is a grant-making family foundation which seeks to promote a more humane society by supporting vulnerable people and protecting their rights. We award approximately £5m in grants annually, split between the UK and Israel across a wide range of issue areas including refugees and asylum seekers, human rights, violence against women and girls, shared society and young people at risk. We favour adventurous grants for social innovation capable of effecting transformative change and encourage shared learning. The charity was initially established by Samuel Sebba in 1967 and all its assets were transferred to the Foundation in 2020. The Sebba family is still actively involved in the Foundation. You can find out more about our work here: https://www.sebbafoundation.org/.

About the Role

The Foundation is looking for a highly motivated individual who is passionate about social justice and can provide strong data management and analysis, and grant-making support to a small, close-knit, predominantly home-based team. We’re seeking someone who is personable, highly organised, has attention to detail and is keen to take initiative and learn new skills. You’ll be leading on our team’s data management and analysis which includes producing a range of Salesforce reports, collating data for our annual impact presentation and adapting Salesforce to meet the operational needs of the team. You’ll also provide support to our UK Grant Manager through tasks like conducting desk-based research, supporting due diligence on organisations, summarising reports and attending meetings with grantees. This is an all-hands-on-deck team, and you may also be required to get involved with administrative and operational tasks during busy periods.

You will be comfortable working both independently and collaboratively alongside a friendly, dedicated team comprised of a CEO, UK Grants Manager, Head of Israel Grants, Administrator and freelance Accountant. This is a part-time, permanent position (32 hours a week/80% FTE), which is predominantly home-based but does require attendance of meetings and regular co-working in London. We are open to flexible work arrangements and welcome applicants from diverse backgrounds including those with lived experience of the issues we support.

Skills and Experience

Essential:

• A commitment to our mission and values
• Educated to degree level or has relevant transferable experience
• Self-motivated, with the ability to take initiative, pick up new skills and work independently, with a solutions-led mindset
• Intelligent and adaptable
• Highly adept at using Customer Relationship Management (CRM) databases, ideally Salesforce, including the ability to collate and analyse data across multiple fields, create and generate reports and to adapt the database to strengthen operations (with technical support from an external consultant)
• Data analysis skills including confident use of Excel to categorise, analyse and present information e.g. number of grants, average grant size, grants in a particular sector etc.
• Ability to conduct desk-based research and summarise complex information succinctly and clearly
• Numerate and able to communicate well internally and externally, in writing and verbally
• Strong IT skills including experience of office systems including Microsoft Windows and Office applications (Word, Excel, Power-point, and Outlook) with an aptitude to learn new IT skills
• Strong attention to detail and highly organised
• An aptitude to deal with unexpected challenges, multi-task and stay calm when under pressure
• Strong interpersonal skills and emotional intelligence with the ability to build effective working relationships with diverse stakeholders including trustees, committee members, staff, grantees and other external partners, both in person and virtually
• A willingness to occasionally work outside of normal hours

Advantageous:

• Experience of working for a grant-maker or charity
• Reasonable understanding of monitoring, evaluation and impact measurement.

Responsibilities:

• Lead responsibility for the organisation’s Salesforce database including data cleaning, adding new fields, creating reports across multiple fields, adding new features and adapting the database to support the team’s needs. The database includes both financial and grant-making information. Liaising across the team to ensure high-quality data. Identifying and managing external technical support, when required in relation to the database.
• Responsibility for managing financial information on the database, including liaising and submitting information to the accountant and any other regulatory bodies when relevant (e.g. HMRC).
• Leading on the organisation’s data analysis (with guidance and oversight from the CEO) to support impact monitoring and decision-making including data analysis, creating infographics and graphs, case studies, etc. This includes developing an annual impact presentation and occasional presentations for the CEO, trustees and grant committees.
• Providing grant management support to the team. For example, extracting information from annual reports and the Charity Commission website, updating the Foundation’s 360 Giving page (which enables the public to view our UK grants data), ensuring compliance with reporting requirements, drafting letters, attending and minuting meetings with charities, and summarising grant reports or reviews including achievements against outcomes.
• Conducting desk-based research e.g. information about new potential grantees, summaries of sector reports.
• Administrative and operational support e.g. leading on organising small events including roundtables and training, formatting and updating large documents, updating the Foundation’s website.
• Liaising with grantees, trustees, committee members, the team and other stakeholders via email and telephone and attending some face-to-face meetings.
• Ensuring all employment systems, procedures, staff handbook and staff policies, terms and conditions and induction materials are kept up to date in line with employment legislation and follow good practice (with oversight by the CEO).

How to Apply

Please submit a covering letter of no more than 2 pages and a CV outlining your relevant experience and skills as outlined above (‘Skills and Experience’ and ‘Responsibilities’) by 27^th April.

If shortlisted, you will be asked to complete some short tasks relevant to the role (1 hour online) on 14^th-15^th May. Interviews will take place in person in Kings Cross, London on Wednesday 11^th June between 10am-5pm.