Executive Assistant to Group Chief of Staff

M&G; London; On-site; GBP 30,000 - 60,000

Job description

At M&G our purpose is to give everyone real confidence to put their money to work. As an international savings and investments business with roots stretching back more than 170 years, we offer a range of financial products and services through Asset Management, Life and Wealth. All three operating segments work together to deliver attractive financial outcomes for our clients, and superior shareholder returns.

Through our behaviours of telling it like it is, owning it now, and moving it forward together with care and integrity; we are creating an exceptional place to work for exceptional talent.

We will consider flexible working arrangements for any of our roles and also offer workplace accommodations to ensure you have what you need to effectively deliver in your role.

Role summary

Supporting the M&G Group Chief of Staff and the wider M&G Group CEO Office team.

The key elements of the role are:

• To provide efficient and organised support to the M&G Group CEO Chief of Staff.
• To provide support to the wider Group CEO Office team as required.
• To provide full cover when M&G Group CEO Executive Assistant is on leave.

Job scope

• Provides highly skilled and organised daily management of diaries, actively and efficiently assessing priority and importance of appointments and using sound judgement in order to reschedule/reprioritise commitments.
• Proactively manages and maintains email accounts on a daily basis, including flagging any urgent emails that need to be addressed.
• Works collaboratively with colleagues and takes personal accountability for maintaining and enhancing controls, providing support to ensure improvement of the overall control environment, customer outcomes and a reduction in M&G’s operational risk.
• Collaborates with Group CEO Executive Assistant in the coordination of logistics for regular and ad-hoc Group Executive Committee meetings, Offsites and Socials as required.
• Coordinates and diarises large / other complex meetings at the request of Group CEO Chief of Staff and wider Group CEO Office team as required.
• Understands the detail of the functions/roles supported, enabling autonomous working and anticipation of where support may be needed.
• Ensures documentation is collated and distributed ahead of meetings as appropriate, ensuring attendees are well prepared.
• Manages Purchase Orders, Expenses and other finance related tasks when required for Group CEO Chief of Staff and Group CEO Office team.
• Plans and organises events, either internal or events with external colleagues.
• Coordinates and books complex travel, including preparation of travel itineraries where required.
• Provides high quality documentation as required (including but not limited to, PowerPoint presentations, Excel spreadsheets, reports, agendas & minutes).
• Provides other general administrative duties including but not limited to, assisting with onboarding of new joiners, proofreading and formatting documents to a high quality.
• Fosters and maintains strong relationships with fellow Executive Assistants, PAs and their Leadership teams across the M&G Group.

Core competencies required

• Strong EA/PA experience.
• Excellent knowledge of Microsoft Office 365 suite.
• Flexible, reliable and proactive.
• High level of attention to detail.
• Action orientated and able to keep a high momentum.
• Operates with the highest levels of discretion and integrity.
• Able to operate and maintain a positive attitude within a fast-paced environment under pressure.
• Demonstrates a can-do approach to all tasks.

Other knowledge and skills required

• Excellent communication and team working skills, comfortable working with executive management levels.
• Strong inter-personal skills, demonstrating a variety of influencing styles to enable effective completion of tasks both individually and within groups.
• Builds sustainable relationships with colleagues and key individuals in the business.
• Shows a desire to take the initiative, moving issues forward with clarity.

We have a diverse workforce and an inclusive culture at M&G plc, underpinned by our policies and our employee-led networks who provide networking opportunities, advice and support for the diverse communities our colleagues represent. Regardless of gender, ethnicity, age, sexual orientation, nationality, disability or long-term condition, we are looking to attract, promote and retain exceptional people. We also welcome those who take part in military service and those returning from career breaks.

M&G is also proud to be a Disability Confident Leader, and we welcome applications from candidates with long-term health conditions, disabilities, or neuro-divergent conditions. Being a Disability Confident Leader means that candidates who meet the minimum criteria of a job will be offered an interview if they 'opt in' to the scheme when applying.

If you need assistance or an alternative means of applying for a role due to a disability or additional need, please let us know by contacting us at: [e-mail]