Executive Assistant

Zachary Daniels Recruitment; Warrington; On-site; GBP 34,000 - 40,000

Job description

Executive Assistant (Temp 6 month contract) | Warrington | up to £40k DOE

Hours: Monday to Friday, 37.5 hours per week, Flexible working hours

We have an exciting opportunity to join an amazing brand based in Warrington. The Executive Assistant will play a vital role in supporting the Senior Vice President to perform their role efficiently.

Executive Assistant Responsibilities:

1. Manage the SVP's complex and ever-changing calendar, including coordinating meetings, appointments, external engagements, and customer visits across multiple time zones.
2. Make travel arrangements for the SVP, including European and international travel, hotel bookings, transfers, and detailed itineraries.
3. Exercise discretion when managing the SVP's time, proactively evaluating needs for calendar management and travel arrangements.
4. Serve as the Travel Manager with a third-party travel company: manage the system, train users, and oversee the service agreement.
5. Keep the SVP updated on time-sensitive and priority issues, ensuring appropriate follow-up.
6. Prepare, reconcile, and submit expense reports for the SVP.
7. Assist the SLT in organizing departmental summits, including venue finding and travel logistics.
8. Provide active support for major company-wide events such as Brand Summits.
9. Serve as the primary point of contact for European-wide visits by global colleagues when the SVP is involved.
10. Collaborate with Internal Communications to draft and review communications on behalf of the SVP.
11. Maintain efficient filing systems and ensure accurate record-keeping.
12. Partner with the Office & Facilities Manager to ensure mutual coverage during absences.
13. Take on additional duties as assigned, including supporting other departments or executives as needed.

Executive Assistant Key Requirements:

1. Proven experience in an administrative role supporting senior management.
2. Exceptional written and verbal communication skills, with a professional and friendly demeanor.
3. Strong time-management abilities with the capacity to organise and manage multiple concurrent projects. Experience with project management is beneficial.
4. Expertise in managing corporate travel arrangements.
5. Ability to work effectively with senior leaders, maintaining a customer-focused approach while safeguarding the SVP's time.
6. Resilience and the ability to work under pressure, meeting deadlines with meticulous attention to detail.
7. A team player with a flexible attitude and willingness to adapt to changing demands.
8. A proactive problem-solver who embraces challenges.
9. Flexibility in working hours to support the dynamic needs of the SVP and SLT.
10. Experience overseeing budgets and expenses.
11. Proficiency with Microsoft Office tools.
12. Ability to maintain confidentiality of sensitive company information.

If you are a proactive, organised, and adaptable professional with the skills and experience to support senior leadership, we would love to hear from you!