Executive Assistant

Tag; London; On-site; GBP 80,000 - 100,000

Job description

Job Description

Executive Assistant

6-12 Month Maternity Cover

3-days per week in London Office

Why choose Tag?

Tag has been the trusted production partner for brands worldwide for over 50 years, helping them achieve their business goals across borders and cultures. With 2,700 experts in 29 countries, we are a global team of collaborators, innovators, and motivators.

We pride ourselves on fostering inclusive, empowering environments where individuality is celebrated, and everyone feels safe and supported. By embracing diversity of thought, experience, and expertise, we maximize potential for both our people and clients.

As part of dentsu Group since June 2023, Tag combines its unparalleled expertise in delivering personalized, omnichannel content with dentsu’s innovation and technology infrastructure. Together, we solve clients’ toughest challenges, creating transformative solutions that drive marketing effectiveness and efficiency across the customer journey.

Tag respects individuality and the power of collaboration, turning big ideas into impactful results.

The Role:

We are looking for a highly skilled Executive Assistant to provide exceptional administrative and executive support to the CEO and senior leadership team. This role requires a proactive and highly organized professional who can manage multiple priorities, handle confidential information with discretion, and collaborate effectively across all levels of the organization.

As a trusted partner to senior leaders, you will play a key role in ensuring smooth operations, efficient communication, and high-level executive coordination.

Key Responsibilities

Executive Support & Administration

1. Provide high-level administrative support to the CEO and senior leaders.
2. Manage complex calendars, coordinate meetings, and ensure seamless scheduling across multiple stakeholders.
3. Handle confidential communications, acting as a gatekeeper and liaison on behalf of executives.
4. Prioritize and manage multiple tasks efficiently, ensuring timely follow-ups and resolution of key matters.

Meeting & Event Coordination

1. Plan and organize on-site and off-site executive meetings, ensuring all logistics are handled effectively.
2. Prepare agendas, take minutes, and track follow-up actions.
3. Support the creation of presentations, reports, and briefing materials.
4. Involved in events team and runs own events.

Travel & Logistics Management

1. Arrange international and domestic travel, including flights, accommodations, and itineraries.
2. Ensure smooth travel experiences by proactively managing logistics and addressing any changes.

Communication & Stakeholder Management

1. Serve as a key point of contact between executives, internal teams, and external clients.
2. Draft, review, and manage correspondence, ensuring clear and professional communication.
3. Represent executives in meetings when required, ensuring critical information is relayed effectively.

Technical & Administrative Skills

1. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
2. Strong experience using PowerPoint to create high-quality presentations.
3. Excellent calendar management skills, with experience handling complex scheduling.
4. Experience managing domestic and international travel arrangements.

Personal Attributes

1. Exceptional organizational and multitasking skills.
2. Strong written and verbal communication abilities, with confidence in engaging at all levels.
3. High level of discretion and confidentiality when handling sensitive information.
4. A proactive and resourceful problem-solver with strong decision-making capabilities.
5. Ability to work independently with minimal supervision while being an integral part of a team.
6. Adaptable and able to thrive in a fast-paced, dynamic environment.

As an ethical employer, Tag will never ask job applicants to provide private, sensitive information upfront or make offers of employment contingent on financial requests or responsibilities from any candidate.