Executive Assistant

Lily Shippen; Greater London; Hybrid; GBP 50,000 - 55,000

Job description

A growing, privately owned investment and development business is looking for a flexible, dynamic and highly proactive EA / Operations Assistant to support the CEO and senior leadership team. This is a unique opportunity for someone looking to combine high-level executive support with broader operational and office management responsibilities.

EA / Operations Assistant to CEO – Investment & Development Business

Location: Central London

Salary: £50,000–£55,000 per annum

Contract: Permanent, Full Time

Working Pattern: Hybrid, 3 days in the office

The company operates across multiple markets and has deployed significant capital across various fund structures in the UK and Europe. The successful candidate will play a key role in shaping how the business runs day-to-day while acting as a trusted partner to the CEO.

Key Responsibilities

Executive Assistant

1. Provide high-level diary and inbox management for the CEO, Chairman and CIO
2. Coordinate complex travel and meeting arrangements across time zones
3. Draft and prepare documents, reports and presentations
4. Act as a gatekeeper and point of contact on behalf of the CEO
5. Maintain confidentiality when handling sensitive information

Operations Assistant

1. Support the delivery of internal projects, including tracking progress and timelines
2. Identify opportunities to streamline and improve administrative processes
3. Maintain company records, reports and documentation
4. Support with invoice processing, expenses and finance liaison
5. Contribute to compliance by supporting internal controls and policies

Office Management

1. Ensure smooth day-to-day running of the office and facilities
2. Coordinate with external suppliers including IT and workspace providers
3. Oversee HR administration and employee onboarding processes
4. Organise internal and external events to support company culture
5. Ensure Health & Safety policies and procedures are followed

What We’re Looking For

1. Minimum 3 years' experience in a combined EA / Office Manager / Operations Assistant role
2. Experience supporting senior leadership in a fast-paced business environment
3. Strong organisational skills with the ability to manage competing priorities
4. Excellent written and verbal communication
5. A proactive, self-motivated mindset and the ability to work independently
6. Strong proficiency with Microsoft Office and cloud-based tools

Preferred Experience

1. Experience in real estate, investment management, financial services or similar sectors is a bonus, but not essential

Why Apply?

This is an excellent opportunity to join a high-performing, commercially focused business at a time of growth. The role offers scope, visibility and the chance to contribute meaningfully to the way the company operates. You’ll be working closely with senior stakeholders, gaining exposure to both strategic and operational business functions.

At Lily Shippen, we specialise in executive and business support recruitment, placing exceptional candidates into Executive Assistant, Personal Assistant, Chief of Staff, Office Management and HR roles across the UK and internationally.

If you're an experienced EA or operations professional looking for your next challenge, we’d love to hear from you.