Executive Assistant

JR United Kingdom; East Kilbride; On-site; GBP 25,000 - 45,000

Job description

As a family-owned business, we manufacture performance door-sets and architectural hardware. With offices in Glasgow, Aberdeen, Nottingham, and North Wales, we have a commercial presence UK wide.

As part of our continued growth, we are seeking an experienced Executive Assistant to join our team, based in our East Kilbride office.

In this pivotal role, you will primarily support senior leadership in ensuring their time and focus remain on driving the company forward. You will be responsible for managing their schedule, overseeing communications, and providing essential administrative and personal support.

This role requires discretion, adaptability, and the ability to anticipate needs in a dynamic working environment.

The role, whilst not for the faint-hearted, will be fast-paced, engaging, varied, and demanding whilst working in a collaborative, friendly, and supportive environment.

If you want to be pivotal and impactful in your role whilst operating in a highly trusted environment close to the decision makers, this role could be for you!

Responsibilities

• Managing Director’s inboxes and diaries.
• Maintaining strategic plans and following up on actions.
• Arranging travel for executives where required.
• Aiding internal communication by gathering reports on behalf of directors.
• Attending strategic meetings with sales, marketing, and operations teams and aiding with strategy.
• Calendar and email management at a professional level.
• Preparing reports, presentations, and correspondence.
• Coordinating meetings, conferences, and high-level engagements.
• Strategic tasks such as project management or conducting research.
• General tasks to aid the efficient running of the business including meet and greet of external clients and visitors.

Experience

• Proven demonstrable experience as Personal Assistant, Executive Assistant, or similar role.
• Excellent organisational and time management skills.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office and other productivity tools.
• Ability to maintain confidentiality and exercise discretion.
• Flexible and adaptable to changing priorities.
• Experience working within an SME environment is an advantage but not essential.
• Keen business acumen and high levels of proficiency with office tools.
• Able to understand company priorities and align actions with organisational goals.
• Highly organized, adaptable, and capable of managing business and personal needs.
• Strong interpersonal skills and discretion due to the personal nature of tasks required.

What we offer

• Opportunity to be part of a thriving company with significant growth potential.
• Professional development opportunities, including training and mentorship.
• A supportive and dynamic team culture where your contributions are recognized and valued.