Executive Assistant

Brook Street; City of Edinburgh; On-site; GBP 33,000

Job description

My client is seeking a highly motivated and organised Executive Assistant to join a dynamic and forward-thinking team in Edinburgh. This is an exciting opportunity for a detail-oriented and proactive professional to support senior executives and play a key role in the smooth running of a fast-paced office environment.

Key Responsibilities:

1. Provide high-level administrative support to the senior management team.
2. Manage complex calendars, schedule meetings, and coordinate travel arrangements.
3. Draft correspondence, reports, and presentations with exceptional attention to detail.
4. Liaise with internal and external stakeholders on behalf of executives.
5. Coordinate and prepare for meetings, including the preparation of agendas and meeting materials.
6. Take accurate minutes at meetings, ensuring all actions and decisions are recorded clearly and distributed in a timely manner.
7. Manage confidential information with discretion and integrity.
8. Support day-to-day office operations and contribute to the overall efficiency of the team.
9. Organise and manage special projects as required.
10. Previous experience in an Executive Assistant or similar administrative role.
11. Strong organisational and time management skills with the ability to multitask.
12. Excellent written and verbal communication skills.
13. Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
14. Ability to work under pressure and manage competing priorities.
15. High level of professionalism, discretion, and attention to detail.
16. A proactive and solutions-oriented approach to tasks and challenges.
17. Experience with minute-taking and the ability to transcribe meetings accurately.
18. Experience in managing multiple calendars and complex scheduling.
19. Knowledge of office management procedures and practices.
20. Previous experience in a corporate or fast-paced environment.

Why Join Us:

1. Competitive salary of £33,000.
2. A supportive and collaborative work environment.
3. Work in the heart of Edinburgh with easy access to public transport and local amenities.

If you are a driven, efficient, and adaptable individual with a passion for supporting leadership teams, we would love to hear from you.