Executive Assistant

Edinburgh Napier University; City of Edinburgh; On-site; GBP 30,000 - 38,000

Job description

Edinburgh Napier is the #1 Modern University in Scotland (THE World University Rankings 2025) and has also been voted the #1 University in Edinburgh for overall student satisfaction for five years in a row (NSS 2020, 2021, 2022, 2023 & 2024).

Our University leadership team is committed to innovation, excellence and strategic growth, playing an integral part in ensuring we make a positive difference to our students, staff and stakeholders.

As such, we are currently recruiting an Executive Assistant to join us and provide a comprehensive Executive Support service to two members of our University’s Leadership Team (ULT).

The Role:

As Executive Assistant, you will be in an excellent position to use your skills and experience of providing comprehensive administrative and secretarial support, to effectively manage aligned senior colleagues’ diaries, arrange travel and accommodation, organise internal and external meetings, take minutes and manage mail/e-mail and enquiries.

Your highly developed organisational skills, diplomatic approach and ability to adapt to changing circumstances will serve you well as you plan, prioritise and organise your own workload to deal with urgent business and ensure that your aligned senior colleagues remain focused on meeting their agreed objectives and managing their working time effectively.

You will also have the opportunity to use your high degree of professionalism and excellent interpersonal skills, as you act with tact, diplomacy and absolute discretion and confidentiality at all times, especially while supporting your ULT member during highly confidential meetings or when sending sensitive information via email, paying particular regard to personal/sensitive matters relating to individual colleagues, external partners or students.

Other duties of the role will involve designated financial matters, ordering equipment/stationery, processing expense claims, budget monitoring, and relevant project work, which will allow you to showcase your versatility while keeping your job role varied and interesting.

Furthermore, we anticipate that you will be a person with high standards, integrity and professionalism who enjoys making a positive difference in the lives of others, so if you have relevant experience in a similar role and would like to join us in maintaining our position as Modern University of choice in Scotland, then we would love to hear from you.

What we will need from you:

1. HND/HNC in relevant subject or equivalent level of relevant work experience
2. Extensive experience of complex diary management, office management and procedures, organising clerking and supporting meetings
3. Excellent interpersonal skills, liaison skills, tact, diplomacy and absolute discretion and confidentiality
4. Ability to deliver to long- and short-term deadlines, adapt to urgent needs and deal effectively with multiple and tight deadlines and to work in a fast-paced environment.
5. Excellent communication skills, both written and verbal, and ability to prepare documents including letters, reports, spreadsheets and presentations
6. Excellent IT skills and knowledge, including use of Microsoft applications

For a full role description, please click here.

Benefits we offer:

We offer 41 days annual leave (includes bank holidays), a generous pension scheme (17.6%), flexible working and professional development opportunities. Further information regarding our benefits can be viewed here.

Additional information:

Interviews: Week commencing 21^st April 2025

The University holds Disability Confident, Carer Positive and Stonewall Scotland Diversity Champion status. More details can be found here. We are a flexible Employer.

£30,805 to £37,174 (depending on experience)