Executive Assistant to the Directors/ Office Manager

Hexarad; Greater London; Hybrid; GBP 28,000 - 32,000

Job description

Executive Assistant to the Directors/ Office Manager

Hexarad is a leading health tech scale-up on a mission to create excellence in medical radiology. At Hexarad, we are driven by a mission to improve patient outcomes, and this commitment is reflected in our values. We prioritize integrity and encourage everyone to speak up if they believe we are falling short. We strive for daily improvement and embrace the power of technology to optimize team effectiveness. We value diversity, recognizing that it enhances problem-solving abilities and increases our likelihood of success.

Job details

As the Executive Assistant to the Directors/ Office Manager, you will undertake a range of pivotal responsibilities essential to our operations. These include general office management, hosting office meetings, complex diary management, booking travel, and handling adhoc administrative duties. Furthermore, you will collaborate closely with the Chief of Staff to offer assistance to various business units as required, thereby facilitating seamless operations throughout the organisation.

This is a full-time position from 9am to 5pm, Monday to Friday. As a hybrid role, we have a minimum expectation of 3 days on-site in our London Bridge office, with flexibility required for further in-office events. The annual salary range for this position is between £28,000-£32,000. At this time, sponsorship is not available for this role.

What we’re looking for

You’ll be working on something truly meaningful with a supportive group of founders and this job is perfect if you:

• Are known for being an incredible communicator, no matter the seniority of the person you are talking to
• Take initiative with colleagues in a positive and professional manner
• Have at least three years experience as an executive assistant and office manager
• Can multitask and prioritise tasks effectively
• Enjoy solving problems in a practical and collegiate way
• Flourish working in a fast-paced environment where no two days are the same
• Are cool under pressure and have a logical, practical approach to problem solving
• Are looking for an opportunity to grow with a company as it expands
• Enjoy working in a friendly team who look after each other. You are a team player who enjoys working collaboratively with different teams and stakeholders. You can quickly build strong professional relationships centred on trust
• Are highly organised and reliable with a strong work ethic
• Are motivated by creating a positive impact on patients and share the values that underpin Hexarad: Teamwork, Innovation, Equality, Quality and Excellence, Integrity, Patient-centred

Key responsibilities

You will work across the overall management of directors & support stakeholders. You will be responsible for:

• General Office Management Tasks: Handle general office management tasks such as maintaining office supplies, equipment, and facilities. Ensure smooth daily operations to support overall organisational efficiency. Maintain confidentiality and handle sensitive information with discretion. Organise internal and external meetings, arranging for catering and materials as needed.
• Diary Management: Efficiently manage directors' complex schedules and diaries, including coordinating appointments, meetings, and travel arrangements.
• Adhoc Administrative Tasks: Undertake adhoc administrative tasks as required, demonstrating flexibility and adaptability. Provide additional administrative support to directors as needed, including reminders for reports and external newsletters.
• Supporting Other Business Teams with Interim Tasks: Collaborate with other business teams, providing interim support as needed to ensure smooth operations. Assist in the organisation and coordination of meetings, conferences, and events both internally and externally. Act as a liaison between directors and internal/external stakeholders, ensuring effective communication.

As part of our team you’ll get

• Access to a study budget to help you progress and develop your technical skills and career
• 20 days’ holiday plus bank holidays (plus 1 day added per year up to 25 days) pro rata
• Lunches on the company when we have our Quarterly All-Hands calls
• A healthy snack box we’ll post to you each month
• Access to our generous parental leave and sick leave allowances
• Access to our corporate discounts and private GP
• Employee Assistance Programme

We invite you to join our team and be a part of our exciting journey to revolutionize radiology and diagnostics. Apply today!

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative
• Industries
• Hospitals and Health Care