Executive Assistant

UBT; Poole; On-site; GBP 38,000 - 42,000

Job description

Executive Assistant - Maternity Cover - 12 month FTC

Location: Office-based, Poole, Dorset

Salary: £38,000 - £42,000 per annum (negotiable)

Hours: Monday - Friday, 8:00AM - 5:00PM

Are you a highly organised and proactive Executive Assistant looking for an exciting challenge? Do you thrive in a fast-paced, commercial environment, managing senior stakeholders and keeping everything running seamlessly? If so, this could be the perfect opportunity for you!

The Role:

This is a maternity cover position, supporting a Senior Partner and Sales Director as well as other team members. You will play a key role in ensuring smooth operations at the highest level of the organisation. You'll be responsible for managing schedules, communications, projects, and stakeholder relationships, acting as a trusted confidant and problem-solver.

Key responsibilities include:

• Diary & Travel Management: Scheduling meetings, coordinating national and international travel, and optimising logistics for efficiency.
• Communication & Correspondence: Managing emails, calls, and confidential information, responding on behalf of executives when needed.
• Meeting & Event Support: Preparing agendas, presentations, and reports, taking minutes, and tracking action points.
• Project & Business Support: Assisting with special projects, stakeholder relations, and business development initiatives for the Cruise Division.
• Stakeholder & Relationship Management: Acting as a key liaison between executives, clients, and internal teams to ensure smooth collaboration.
• Expense & Document Management: Handling expense tracking, document preparation, and process optimisation.

Requirements

What We're Looking For:

• Proven experience as an Executive Assistant, Personal Assistant, or Senior Administrator in a fast-paced environment.
• Strong organisational and time-management skills, with the ability to prioritise multiple deadlines.
• A commercial mindset with the confidence to manage upwards and keep senior leaders focused.
• Excellent verbal and written communication skills, with the ability to engage at all levels.
• High attention to detail, integrity, and discretion when handling sensitive information.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and other business tools.
• A proactive, problem-solving attitude with the ability to anticipate needs and take initiative.

Why Join?

This is a fantastic opportunity to take on a pivotal role at the heart of a thriving business. You'll work closely with senior leadership, gain exposure to high-level decision-making, and play a key role in driving operational efficiency.

If you are a motivated, resourceful, and highly organised EA ready for your next challenge, we'd love to hear from you!

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