Office Assistant

Heidelberg Materials UK; Charnwood; On-site; GBP 27,000

Job description

Heidelberg Materials UK (formerly Hanson UK) is one of the UK’s largest suppliers of construction materials, employing over 4,000 people and operating around 300 manufacturing sites in the UK.

We are committed to building a more sustainable future and recognise that a diverse workforce is key to our growth and development. We aim to foster a culture that values openness, transparency and individual achievement.

Purpose of the role
The Office Services Coordinator is responsible for assisting in the day to day running of the offices and site in Syston.

• Reception – Recruitment Admin – Ad-Hoc to assist Recruitment Team/CSL’s when required.
• Office equipment and consumables.
• Site Health & Safety.
• All buildings and grounds maintenance.
• Employee Engagement.

Key accountabilities
Reception Duties –

• Switch Board Operation – Average calls handled per day – 50.
• Greeting Visitors/Site Inductions – Meeting Room diary management – lunch bookings.
• Deliveries/Courier bookings/Post Room.
• Car Park management/Parking Bookings – resident parking issues – Hire car management.
• Site Personnel Data management.
• Recruitment Admin – arrange interviews, offer letters, new starter paperwork, start dates on Ad-Hoc basis to assist Recruitment Team/CSL’s when required.
• Office presentations, Notice Boards and information, Display screens.

Buildings and grounds maintenance

• Assist Office Manager with all buildings and grounds maintenance.
• Liaise with third party contractors, obtain prices and ensure high standards are maintained.
• Liaise with Cleaning Teams.

Health & Safety

• Fire Alarm testing/Evacuations – drills. Maintain Fire Warden log, arrange training.
• Maintain First Aider Log, arrange training.
• Risk assessments and method statement reporting for site.

Office equipment & consumables

• Responsible for the ordering stationery, office equipment, uniform, milk, cleaning products and office consumables.

Employee Engagement

• Charity Days and Events – apply and arrange charity matches, money collections, banking, competitions and staff engagement.
• Site Events – activities, admin, money collections and staff engagement.
• Create and maintain CSC Teams pages.
• Business Events – Health & Safety Week, Mates in Mind etc.
• Newsletters.

Other

• To perform any other relevant duties as requested by the Office Services Manager.

What’s on Offer:

• Salary: £27,000 pa
• Hours: 40 hours per week, rotated shift pattern.
• Maternity Cover: Position ending, end of December 2025.
• Employer of choice: Armed Forces Covenant (Silver) / Disability Confident Committed / 5% Club (Platinum) / Mates in Mind / Clear Assured (Foundation) / The Mineral Products and Qualification Council (MPQC) / STEM Ambassador
• Compensation Package: Bonus incentives / Generous Pension Schemes / Life Assurance
• Work Life Balance: 27 days holiday (excluding bank holidays) / Agile working / Flexible working / Holiday purchase / Sabbatical
• Family Friendly: Enhanced policies such as Maternity / Paternity / Parental Leave / Neonatal / Adoption/IVF/Menopause
• Social Value: paid Volunteering Day every year / Communities (LGBTQ+, Network of Woman, Woman in Science and Engineering (STEM), Armed Forces)
• Wellbeing: Employee Assistance Programme (EAP) / Mental Health First Aiders / Cycle to Work / Employee Benefits portal including Gym discount / Free eye tests / Discounted Private Medical cover