HR Generalist

ExtensisHR; Woodbridge; On-site; GBP 30,000 - 50,000

Job description

Who We Are:

ExtensisHR, one of the largest Professional Employer Organizations (PEOs) in the U.S. with client employees in all fifty states, is looking for talented people to join our team. If you want to contribute your talents, make a bigger impact, and be part of the growing PEO & HRO industry, we are interested in talking to you. Our renowned industry leadership in customer service starts with our people. You can contribute to delivering on our brand promise of helping organizations succeed through our people-first approach to solving customers’ ever-evolving HR needs. Our HR offerings include personalized services for HR, employee benefits, payroll and taxes, employer risk, compliance, and employee management. Today, we manage over $3 billion in employment-related costs annually—and we are growing every day.

For more information about the company visit www.ExtensisHR.com.

Who You Are:

The Corporate HR Generalist is a vital member of the People Team, with a hyper-focus on HR operations, compliance, and employee relations. This role is responsible for fostering a positive organizational culture, managing key HR functions, and enhancing employee engagement. The Corporate HR Generalist will work closely with various departments to implement HR strategies, ensure compliance, and support seamless operational and cultural processes.

What You'll Do:

Responsibilities include but are not limited to:

HR Operations & Compliance

• Ensure HR processes, policies, and documentation aligns with regulatory standards and company policies.
• Maintain accurate HR data including reporting, and system integrity (Salesforce, 15Five, iCIMS, HRCLOUD, HIRELOGIC, etc.); conducting audits as required.
• Lead initiatives to uphold compliance with employment laws across multiple states.
• Oversee and update employee handbook, policies, and compliance training programs.
• Actively support information on the HUB.

Employee Relations & Engagement

• Serve as a trusted advisor to employees and managers, addressing concerns and resolving conflicts.
• Implement and support employee relations policies, performance improvement plans, and grievance processes.
• Conduct employee exit interviews and analyze feedback for organizational improvement.
• Drive cultural initiatives, engagement programs, and employee surveys (e.g., eNPS).
• Manage employee feedback channels & employee social media (suggestion boxes, review and update sites like Glassdoor, Comparably).

Talent Development & Performance Management

• Oversee and execute successful mentor and internship programs to support employee growth.
• Provide guidance on performance management, including corrective actions, reviews, and OKR alignment.
• Act as SME for 15Five, ensuring effective use and consistent reporting with action planning.
• Partner and provide support with Learning & Development on employee training initiatives.
• Deliver training on functions of performance management, compliance, cybersecurity, corporate initiatives, systems, and skills development.

HRIS & Data Management

• Ensure accurate data entry and maintenance of employee data into multiple systems (new hires, position changes, LOA etc.).
• Conduct regular audits to uphold data integrity and compliance.
• Generate reports and analyze HR metrics to support leadership decision-making.
• Ability to adopt to new HR technologies for efficiency.

Recruiting & Onboarding

• Assist in new hire onboarding, orientation, and pre-employment processes.
• Partner with Recruiting Services to enhance hiring processes.
• Accurately manage document storage in personnel files. Conduct audits on a consistent basis.

Company Programs & Initiatives

• Assist in the planning and execution of company events, employee appreciation initiatives, and community engagement in NJ and Florida, including Stateside and Partnered Services employees.
• Support ExtensisHR Giveback Program, DEI initiatives, and Fundations-driven projects.

HR Support

• Act as a business partner to managers, providing guidance on HR matters and case management workflows.
• Ensure seamless job description management, updates, and compliance.
• Partner with DBL and LOA Management vendors to enhance employee experience across multiple states.
• Support LOA employee management; providing employee consultation and guidance; segway into ownership of the program.
• Provide support with ADA inquiries, reviews, as well as administrative management.
• Support the management of the People inbox.

What You Bring:

• Strong desire for a career in Human Resources.
• 2-3 years of experience as an HR Specialist/Generalist or related HR role.
• Bachelor's degree in Human Resources, Business Administration, Psychology, or a related field.
• Certification in Human Resources (e.g., aPHR, PHR, SHRM-CP, or similar) preferred.
• Strong understanding of labor laws, equal employment opportunity (EEO) laws, and workplace safety regulations (e.g., OSHA).
• Familiarity with local, state, and federal regulations related to human resources.
• Required focus in employee relations, training development and delivery, general HR core competencies.
• Proficient in HR Software (HRIS, HireLogic etc.) and Microsoft Suite to include intermediate skills in Outlook, MS Teams, MS Forms, MS Excel and SharePoint.
• Excellent verbal and written communication skills for interacting with employees at all levels.
• Ability to handle sensitive and confidential information using discretion and confidentiality.
• Strong sense of ethics and integrity in decision-making.
• Familiarity with compensation, payroll, employee benefits and employee rewards systems.
• Ability to walk, climb, sit, stand and lift 20+ lbs.

What We Offer:

What You’ll Receive: At Extensis, we recognize there are many factors that influence your overall satisfaction both at work, and in your personal life. Under our You Supported program, we provide a perfect mixture of compensation, benefits, company culture, and resources to our employees that help you reach a happier, more balanced life. Some of these offerings include:

• Competitive compensation to reward you for your hard work every day.
• Progressive Paid-Time Off Program for you to enjoy time out of the office, including time off for volunteering and life events.
• Group Medical, Dental, Vision and Life insurance to encourage a healthy lifestyle- available from day one.
• Pretax Spending Accounts to ease taxes on health and dependent care expenses.
• Extensive professional development programs to help you get to where you want to go in your career.
• Discounts in retail and entertainment.
• A social and community outreach committee that promotes a fun inclusive culture through in-office events and networking opportunities.
• When in the office, Complimentary coffee and snacks to keep you fueled and productive throughout the day.

ExtensisHR is committed to a diverse and inclusive workplace. We are an equal opportunity employer and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

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